IT teams are always in-demand. Whether working for internal teams or important clients, precise resource planning is essential. Track your team’s capacity, assign work strategically, and keep IT projects on track.
Get a visual overview of team availability and make IT resource planning the easiest part of your week. See who’s in and out, understand who’s working on what, and schedule your way to project success.
Without precise project scheduling, deadlines slip. Track timelines and workloads across multiple IT projects. Identify overtime and allocation issues that could throw you off track.
IT teams are inundated with unexpected tasks. Track capacity in real-time and see how incoming work will impact your team. Any issues? Reschedule and reassign work in an instant.
Busy doesn’t always mean productive. Monitor utilization and unbillable hours in powerful reports. Keep focus on upcoming work with personalized dashboards and email notifications.
Burnout harms people and productivity. Keep workloads realistic with clash management. Build time off into project plans. Avoid overallocation and employee turnover.
Run IT resourcing the way you want. Add custom fields to organize your team. Sync external calendars and integrate almost any software using our API, webhooks, or Zapier.
Managing risk is an IT essential. We do our part by keeping your data safe. While you control access to schedules, reports, and resources via advanced permissions and approval systems.
"We are now able to track all of the resources within our department and run metrics on what is being worked on and what our utilization is across IT.
The software is easy to use with searchable features and the ability to track people’s working hours and forecast future demand.
Reporting provides vital details for our KPIs and metrics, helping drive improvements and efficiencies within our organization."
Jessica A – IT PMO Manager
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Information technology resource management (or ITRM) is the process of planning, organizing, allocating, and monitoring people and resources to ensure the successful completion of an IT project.
IT resources management could include human resources – IT professionals, contractors, and project team members – or any hardware, software, meeting rooms, or equipment that may be needed over the course of the project.
Effective information technology resource management involves several key aspects:
Resource management is crucial in IT projects and plays a big role in determining the overall success of a project.
The benefits below highlight the importance of resource management in an IT company, on a dedicated IT team, or for a specific IT project. Implemented correctly, it enables project managers to:
There are several different approaches you can take to information technology resource management.
But to execute it effectively, and to ensure the alignment of resources and business objectives, we recommend the following IT resource management best practices:
By following these IT resource management best practices, you and your team can improve your processes, and make better use of the people and resources involved in each project.
IT resource management software simplifies and speeds up the complex process of planning, organizing, allocating, and monitoring resources across the life cycle of an IT project.
One of the core benefits of migrating these processes from spreadsheets to a specialized IT resource management tool is that it ensures all your resourcing and scheduling information is updated in real-time.
If your team schedule or resource availability changes, this can be updated in one place and is visible to everyone immediately. This can be especially useful when you’re managing a distributed team.
Some of the top features you should look for when choosing IT resource planning software are:
Your choice of information technology resource management software will depend on which features you prioritize, and which tool aligns best with your organization size, complexity, and budget.
Resource Guru offers a 30-day free trial which allows you to evaluate its features before you commit to implementation.
Creating an IT resource management plan is an essential step in aligning and optimizing how people and resources are deployed in an IT project.
With a plan in place, you can be clear on what’s happening at each stage of the project life cycle.
An effective IT resource management process should include the following steps:
With the right IT resource management plan in place, you will be better prepared to complete your projects on time and within budget.