RESOURCE SCHEDULING SOFTWARE

Schedule people and resources with clarity and confidence

Get the tools you need to allocate work effectively, keep everyone aligned, and adapt to changing priorities.

Start 30-Day Free Trial

Resource scheduling that keeps your team on track

Project resource scheduling means balancing limited availability with constantly shifting demands. Teams who rely on spreadsheets struggle with scale, and can’t adapt to curveballs.

Meet resource scheduling software built for flexibility, visibility, and confident planning.

The Resource Guru schedule with heatmap view enabled showing each team member’s capacity. Shades of green show if they are at or under capacity, amber shows with a warning symbol for clashes, or overcapacity.

Get a bird’s eye view of your team and resources

Schedule people, equipment, vehicles and meeting rooms in one place, and understand all their bookings at a glance.

Use color-coding to efficiently sort through projects, clients, and activity types, and heatmaps to spot over- and under-utilization instantly.

Leave overbooking and clashes in the past

Shut down scheduling conflicts to prevent projects from going off track, and teams from burning out.

Plan around potential issues using proactive clash management, a waiting list for unresolved bookings, and approval workflows that protect in-demand people.

Find the best fit people and resources for every project

Balance quality work with speedy delivery. Identify who can take on work and do it well using custom fields that categorize individual skills.

Then, group, sort, and filter the schedule to identify the best people and resources for the job, faster.

Make changes on the fly, even at the last minute

Adapt plans quickly, without the headaches. Expand, split and duplicate bookings directly on the schedule, and reallocate via drag and drop.

Plus, plan ahead with resource placeholders and tentative bookings that you can turn into real plans in an instant.

The schedule showing various types of bookings: A personal vacation, recurring bookings, bookings synced from Outlook Calendar, sick leave, and duration bookings.

Plan around availability that reflects the real world

Use custom availability and sync with external calendars to ensure you’re booking work when your team and resources are truly free.

Take timezones, sick days, and out-of-offices into account for an accurate picture of when projects will get over the line.

The Resource Guru dashboard. On the left, a day-by-day timeline of the user’s bookings and bookings they’ve made. On the right, a breakdown of today’s schedule including both the user’s own bookings, and those they’ve made for others.

Align on upcoming work and priorities

Let your team know what they should focus on, when, and make sure they’re working on top priorities.

Cut out confusion with daily schedule breakdowns, personalized dashboards, and real-time updates for every booking.

Connect to the tools you use most

Explore integrations that make Resource Guru work in sync with your existing tech. Connect external calendars, task managers, and project management tools to keep everyone aligned.