Resource scheduling software for happier workers

Your employees are your most precious asset. Resource Guru respects their time and ensures no one gets overloaded or burnt out.

A bird’s eye view of your team

A resource scheduling tool that shows you who’s overloaded and who’s under-utilized. Who’s bored and who’s about to burn out. Simply drag and drop to rebalance workloads.

Streamlining resource scheduling

Projects and schedules change constantly. Simply drag, drop, extend, contract, split or duplicate. It’s the super-efficient resource scheduling software you’ve been looking for!

Kiss goodbye to over-allocation

Avoid burnout and improve staff retention with the unique clash management and waiting list features. Put a stop to one of the biggest reasons for project failure - over-allocated resources.

Powering the schedules of thousands of teams around the world
From only $2.50 per person, per month
Resource scheduling filters

Quickly find the right people for the job

Powerful filters help you find and schedule resources based on "Skill", "Department", "Location" or even your own custom fields.

Mobile resource scheduling

Resource scheduling from anywhere

Designed and built for a beautiful, fast mobile experience.

Maximize utilization

Use the Availability Bar to scan for availability. Maximize billable hours and avoid unnecessary use of freelancers. Capacity planning has never been this easy.

Super fast!

Some resource scheduling software slowly grinds to a crawl as you add more and more data. But, with some of the largest companies in the world using Resource Guru, we’ve invested heavily in making sure it zips along like a hockey puck on ice.

Alex Matthews
Alex Matthews
Resource Guru has the perfect balance of simplicity and detail. It’s easy to see where issues might arise.
Stefania Sabbatini
Stefania Sabbatini
Resource Guru is simple to use. It allows us to optimize our resources and keep an eye on every project.
Martin Verdult
Martin Verdult
With the Guru software we get better insights into our daily resource planning. Great tool & easy to use.
Flexible resource bookings

Flexible types of booking

Book a number of hours, eg 2h 30m. Or a specific time, eg 9am to 10am, for precise schedule management across your team. Easily toggle between billable/non-billable too. This is no traditional calendar.

Equipment resource scheduling

Schedule anything, not just people

Need to schedule meeting rooms or equipment? No problem! Schedule anything you like.

Collaboration

Project managers can schedule work simultaneously without stepping on each others toes. It’s resource scheduling with one resource pool, one team calendar and zero pain!

Resource scheduling in different time zones

Time zone support

Scheduling people in different time zones can be confusing. You need a project management schedule that keeps track of everyone's time zone and helps avoid scheduling mistakes.

Colorful resource scheduling

Colorful highlighting

Use colors as a quick and easy way to highlight bookings for specific projects, clients or bookers. And to just add a little eye candy to your schedule!

EU Working Time Directive

EU Working Time Directive

Helps companies in the EU comply with the European Working Time Directive (EWTD). An initiative that requires EU member states to set up a system to record the actual daily working time of employees.

What is resource scheduling?

In its most basic form, resource scheduling is a way of ensuring workloads are effectively distributed across your team or resource pool based on people’s availability. Software like Resource Guru helps you forecast resource usage and see the bigger picture.

It’s a crucial aspect of all project management and is essential for ensuring you are fully staffed for your forthcoming workloads. Otherwise known as capacity planning.

The benefits of good resource scheduling include:

  • Evenly distributed workloads that prevent your team from being either overwhelmed or under-utilized.
  • An increased chance of projects being delivered on time and on budget due to improved timeline visibility and resource usage.
  • Happier clients due to improved management of expectations and fewer nasty surprises.
  • More efficient use of freelancers or temporary workers leading to cost savings.
  • Better overall team utilization rates leading to increased profitability.
  • Happier, less stressed out employees leading to higher staff retention rates.

Ready to experience scheduling nirvana?

30-day free trial. No credit card needed.

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