{"id":8887,"date":"2025-10-21T12:50:39","date_gmt":"2025-10-21T12:50:39","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=8887"},"modified":"2025-11-11T15:03:31","modified_gmt":"2025-11-11T15:03:31","slug":"standard-reports","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports","title":{"rendered":"6 insightful new reports for data-driven business decisions"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">When you\u2019re looking into how your projects, team, and business are performing, the real goal is insight\u2014and getting there without digging through a mountain of data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why we just rolled out six pre-built reports with key stats, customizable tables, and dynamic charts that make the numbers easy to grasp at a glance. Let\u2019s check them out.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Analyze-utilization-and-capacity\" >Analyze utilization and capacity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Dig-into-bookings-by-type\" >Dig into bookings by type<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Compare-scheduled-and-actuals\" >Compare scheduled and actuals<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Get-an-overview-of-all-your-projects\" >Get an overview of all your projects<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Go-deep-into-individual-projects\" >Go deep into individual projects<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Explore-different-types-of-time-off\" >Explore different types of time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Make-these-reports-work-even-harder-for-you\" >Make these reports work even harder for you<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\/#Whats-next-for-Resource-Guru\" >What\u2019s next for Resource Guru?\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Analyze-utilization-and-capacity\"><\/span><span style=\"font-weight: 400;\">Analyze utilization and capacity<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8896\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-and-utilization-report-1.png\" alt=\"Capacity and utilization report on Resource Guru.\" width=\"923\" height=\"346\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-and-utilization-report-1.png 923w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-and-utilization-report-1-310x116.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-and-utilization-report-1-800x300.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-and-utilization-report-1-310x116@2x.png.webp 620w\" sizes=\"auto, (max-width: 923px) 100vw, 923px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The utilization and capacity report breaks down exactly that: remaining capacity, billable scheduled work, non-billable scheduled work, utilization, and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/time-management\/billable-utilization\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">billable utilization<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This report helps in a few ways:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In terms of planning for the future, you can easily understand upcoming capacity. If there\u2019s more demand than capacity coming up, you\u2019ll know to bring in extra FTEs or freelancers to cover the workload. <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">On the flip side, if you\u2019ve got more capacity than upcoming work, you know you\u2019ll need to pitch for new projects.<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also use this report to dig into historical utilization to evaluate where billable time was lost or went unoptimized. Using that knowledge, you can avoid the same pitfalls during future projects.<br \/>\n<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-8910\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-943x572.png\" alt=\"Capacity versus demand reporting on Resource Guru.\" width=\"943\" height=\"572\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-943x572.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-1042x633.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-310x188.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-800x486.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-1200x728.png 1200w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1.png 1481w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Capacity-vs.-demand-1-310x188@2x.png.webp 620w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p>Plus, it&#8217;s helpful if you&#8217;re weighing capacity against demand. Utilization can rise above 100%, indicating that the existing team has too much work on their plate. Similarly, remaining capacity can dip into negative numbers, indicating the same. Both indicators tell you when you need to recruit more folks to help carry the load, and when to do so.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Dig-into-bookings-by-type\"><\/span><span style=\"font-weight: 400;\">Dig into bookings by type<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8897\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Bookings-by-type-1.png\" alt=\"Bookings by type chart on Resource Guru.\" width=\"932\" height=\"328\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Bookings-by-type-1.png 932w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Bookings-by-type-1-310x109.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Bookings-by-type-1-800x282.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Bookings-by-type-1-310x109@2x.png.webp 620w\" sizes=\"auto, (max-width: 932px) 100vw, 932px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This is another report that helps you look to the future. Specifically, this one lets you identify the volume of tentative work, work on the <a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/1955778#the_waiting_list\" target=\"_blank\" rel=\"noopener\">Waiting List<\/a>, or work pending approval, that\u2019s lined up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Armed with that information, you can chase down each unconfirmed initiative and close as much business as possible. This helps you protect your utilization metrics, and your margins.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the flip side, if all that unconfirmed work unexpectedly lands at once, you might end up with a tonne of work you haven\u2019t got capacity for. This report solves for that by helping you plan for different scenarios where various amounts of that work gets confirmed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Either way, this report helps you stay one step ahead, making sure you have enough capacity to keep up with demand, and enough confirmed work for a healthy bottom line.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Compare-scheduled-and-actuals\"><\/span><span style=\"font-weight: 400;\">Compare scheduled and actuals<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-8898\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable-943x339.png\" alt=\"Scheduled vs. billable chart on Resource Guru.\" width=\"943\" height=\"339\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable-943x339.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable-310x111.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable-800x287.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable.png 947w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Scheduled-vs.-billable-310x111@2x.png.webp 620w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This report compares work that\u2019s scheduled against actual work completed\u2014both billable and non-billable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Essentially, it\u2019s an easy way to understand if you\u2019re burning project hours above or below the expected rate.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Overall, it tells you how accurate your forecast was, and if work took more or less time to complete than you thought. You can use that information going forward to refine future forecasts for better accuracy. The end result? Better tactics for hitting your billable utilization goals, and a healthier business bottom line.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Get-an-overview-of-all-your-projects\"><\/span><span style=\"font-weight: 400;\">Get an overview of all your projects<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-8899\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-943x364.png\" alt=\"Projects overview report on Resource Guru.\" width=\"943\" height=\"364\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-943x364.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-1042x402.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-310x120.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-800x309.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview.png 1104w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Projects-Overview-310x120@2x.png.webp 620w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This report includes a handy table of all your projects alongside key details, a breakdown of total and billable time, and financial info.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use it to skim through all the initiatives you\u2019ve got in the works, find which are out-performing and which are under-performing, and make adjustments accordingly. If you want to dig into any project in more detail, just use the next report on the list.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Go-deep-into-individual-projects\"><\/span><span style=\"font-weight: 400;\">Go deep into individual projects<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8903\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Individual-project-report.png\" alt=\"Individual project trend graph on Resource Guru.\" width=\"893\" height=\"400\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Individual-project-report.png 893w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Individual-project-report-310x139.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Individual-project-report-800x358.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Individual-project-report-310x139@2x.png.webp 620w\" sizes=\"auto, (max-width: 893px) 100vw, 893px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This one\u2019s a biggie. Being able to monitor and forecast spend on projects is business-critical. This report makes that easy to understand in seconds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On Resource Guru, you can assign hourly <a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\" target=\"_blank\" rel=\"noopener\">rates<\/a> per person, or role. You can also edit a person\u2019s rate by project. Similarly, you can assign a <a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-budgets\" target=\"_blank\" rel=\"noopener\">budget<\/a> to each project\u2014either by fee or by hours.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Based on that data, combined with time scheduled and actual time logged, this report highlights how each project is tracking against its assigned budget. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">That way, you can see how budget burn will progress over time. Using this, you\u2019ll know ahead of time when you have to make adjustments. In short, this report is key to protecting project\u2014and overall business\u2014profitability.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Explore-different-types-of-time-off\"><\/span><span style=\"font-weight: 400;\">Explore different types of time off<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-8901\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-943x449.png\" alt=\"Time off chart Resource Guru.\" width=\"943\" height=\"449\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-943x449.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-1042x497.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-310x148.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-800x381.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-1200x572.png 1200w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off.png 1406w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/10\/Time-off-310x148@2x.png.webp 620w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">After going through the other reports, you\u2019ll quickly understand that your team deserves a break every now and then. And you can analyze that side of things too, with the time off report.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It lets you spot seasonal trends where people are more or less likely to have their OOO on. When a lot of folks are taking vacation, for example, you might need to think about outsourcing if you don\u2019t have enough people available for the projects you\u2019ve planned.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Make-these-reports-work-even-harder-for-you\"><\/span><span style=\"font-weight: 400;\">Make these reports work even harder for you<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">These new reports are live in all accounts with access to the suite, and come out of the box, so you can start using them right away. That said, there\u2019s plenty more to discover\u2014including super flexible ways to <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/reports-open-beta\"><span style=\"font-weight: 400;\">customize these reports<\/span><\/a><span style=\"font-weight: 400;\"> for all your in-depth analytics needs.\u00a0<\/span><\/p>\n<div class=\"callout callout--reading\">\n<p><span style=\"font-weight: 400;\">Reports are available on <\/span><a href=\"https:\/\/resourceguruapp.com\/pricing\"><span style=\"font-weight: 400;\">Blackbelt and Master plans<\/span><\/a><span style=\"font-weight: 400;\">. Learn more about their full capabilities in our <\/span><a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/4796610\"><span style=\"font-weight: 400;\">Help Center<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Whats-next-for-Resource-Guru\"><\/span><span style=\"font-weight: 400;\">What\u2019s next for Resource Guru?\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Check out our product portal for the latest updates on our roadmap, including multiple out-of-the-box integrations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><div class=\"comingsoon comingsoon--default\"><div class=\"comingsoon__image\"><\/div><div class=\"comingsoon__text\"><h4>What&#8217;s next for Resource Guru?<\/h4>\n<p>Explore our product portal to see what&#8217;s planned next and what we&#8217;ve already added. Vote on which features are most important to you and submit new ideas to have your say!<\/p>\n<p><a class=\"button\" href=\"https:\/\/portal.productboard.com\/u3wdgytlr9dhqrdkzqf46ybi\/tabs\/2-planned\" target=\"_blank\" rel=\"noopener\">View and Vote on Upcoming Features<\/a><\/p>\n<\/div><\/div><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Explore six new, ready-made reports and charts that help you make data-driven decisions and protect project profitability.<\/p>\n","protected":false},"author":36,"featured_media":8895,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[30],"tags":[61,62],"class_list":["post-8887","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-updates","tag-product-updates-feed","tag-heartbeats"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Insightful reports for data-driven decisions | Resource Guru<\/title>\n<meta name=\"description\" content=\"Explore Resource Guru&#039;s upgraded reports suite, featuring pre-built tables and charts for instant insights.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/standard-reports\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Insightful reports for data-driven decisions | Resource Guru\" \/>\n<meta property=\"og:description\" content=\"Explore Resource Guru&#039;s upgraded reports suite, featuring pre-built tables and charts for instant insights.\" \/>\n<meta property=\"og:url\" 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