{"id":7704,"date":"2025-04-30T10:10:45","date_gmt":"2025-04-30T10:10:45","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=7704"},"modified":"2026-04-14T14:21:36","modified_gmt":"2026-04-14T14:21:36","slug":"project-rates","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates","title":{"rendered":"Monitor and maximize revenue with project rates"},"content":{"rendered":"<p>Measuring the value of projects can get messy. Forecasting how much money a project is due to bring in\u2014and keeping track of how much you\u2019ve really earned once the work\u2019s done\u2014needs a systematic approach. Without one, you put your projects\u2019 financial health in a risky position.<\/p>\n<p>With project rates, you can easily understand the projected amount you\u2019ll charge clients and compare that with the revenue you\u2019ve earned after project delivery. This all helps you make more accurate projections, and gives you the data you need to analyze how you\u2019re tracking against your project budgets.<\/p>\n<p>Let\u2019s take a look at how it all works, and what it means for your business.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\/#Set-your-teams-rates\" >Set your team\u2019s rates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\/#Customize-rates-per-project\" >Customize rates per project<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\/#Analyze-upcoming-revenue\" >Analyze upcoming revenue<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\/#Compare-expected-and-billable-revenue\" >Compare expected and billable revenue<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-rates\/#Explore-the-full-power-of-project-rates\" >Explore the full power of project rates<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Set-your-teams-rates\"><\/span>Set your team\u2019s rates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When we talk about project rates, we\u2019re referring specifically to the rates you charge to clients.<\/p>\n<p>From Settings, you can populate your rate card and choose the currency you want to apply to all your rates. You can set multiple rates tiers, but only one rate can apply to each person in your account. Rest assured, only Admins and Managers can see the rates assigned to each person.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7712 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card.png\" alt=\"The rate card on Resource Guru with editable fields for \u201cName\u201d and \u201cHourly Rate\u201d\" width=\"1912\" height=\"1462\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-878x671.png.webp 878w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-930x711.png.webp 930w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-1536x1174.png.webp 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-310x237.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-878x671@2x.png.webp 1756w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-930x711@2x.png.webp 1860w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-rate-card-310x237@2x.png.webp 620w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>Here, we\u2019ve added rates per role, and added different tiers within those roles. For example, we\u2019ve added two tiers for designers, where junior designers have lower hourly rates, and senior designers have higher hourly rates. Then, we\u2019ve assigned the relevant people to each tier.<\/p>\n<p>Of course, you can fully personalize your rate card to fit your team\u2019s specialities, and the exact rates you charge. Once you&#8217;ve created your rate card, you can assign rates to individuals on their profile card too.<\/p>\n<p>The rates you set up in your rate card will apply by default to all future projects you create. But, for projects with bookings you\u2019ve made <em>before<\/em> you set up the rate card, you\u2019ll have to add rates manually, and make adjustments if you\u2019re charging different amounts for work on those projects.<\/p>\n<div class=\"callout callout--definition\">\n<p>If your staff work at a day rate, you can take that rate and divide it by the total number of hours they work per day. Then, add that as their hourly rate in Resource Guru. You can also apply rates to vehicles, equipment, and meeting rooms if required.<\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Customize-rates-per-project\"><\/span>Customize rates per project<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As we\u2019ve mentioned, rates get pulled from the rate card into new projects, but you can adjust them on a per-project basis too.<\/p>\n<p>Navigate to the <a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-teams\">project team<\/a> tab and you&#8217;ll see the rates of everyone assigned to that project. You can manually edit their hourly rates if you want to charge more or less for that specific project.<\/p>\n<p>It\u2019s inevitable that you\u2019ll have to change rates from time to time, so there are safeguards in place to keep data about work you\u2019ve already completed accurate. This is because changes to rates affect reporting, timesheets, and billing.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7736 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-change-rate.gif\" alt=\"Warning modal on Resource Guru asking to confirm a rate change\" width=\"960\" height=\"683\" \/><\/p>\n<p>To revert customized project rates to what&#8217;s listed in your rate card, simply open the mini-menu next to a person or resource&#8217;s name and select &#8220;Apply Current Rate&#8221;.<\/p>\n<p>If you\u2019re new to Resource Guru, you can explore all the features we\u2019ve mentioned so far\u2014and a lot more\u2014with a 30-day free trial:<\/p>\n<div class=\"freetrial freetrial--text-light freetrial--default\"><div class=\"freetrial__image\"><img loading=\"lazy\" decoding=\"async\" width=\"310\" height=\"218\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png\" class=\"attachment-freetrial size-freetrial wp-post-image\" alt=\"Screenshot of Resource Guru&#039;s resource scheduling platform.\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial.png 708w\" sizes=\"auto, (max-width: 310px) 100vw, 310px\" \/><\/div><div class=\"freetrial__text\"><h4>The #1 scheduling tool trusted by thousands of project teams<\/h4>\n<p>Join thousands of project managers who have made scheduling a breeze.<\/p>\n<p><a class=\"button\" href=\"https:\/\/app.resourceguruapp.com\" target=\"_blank\" rel=\"noopener\">Start Your Free Trial<\/a><\/p>\n<\/div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Analyze-upcoming-revenue\"><\/span>Analyze upcoming revenue<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/help.resourceguruapp.com\/en\/categories\/464898\" target=\"_blank\" rel=\"noopener\">Resource Guru reports<\/a> already help you manage and analyze factors like <a href=\"https:\/\/resourceguruapp.com\/blog\/time-management\/billable-utilization\">billable versus non-billable utilization<\/a>, but project rates take that data\u2019s impact up a notch.<\/p>\n<p>You need to track the billable value of scheduled work to understand if the projects in your pipeline will generate the revenue you need. From the project view in reports, you can get a sense of how much money your business is going to bring in from the projects you\u2019ve already added bookings to. This is based on their scheduled billable time.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7716 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports.png\" alt=\"A Resource Guru chart showing billable hours, non-billable hours, and the forecasted billable value of projects\" width=\"1912\" height=\"1723\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-745x671.png.webp 745w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-789x711.png.webp 789w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-1536x1384.png.webp 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-310x279.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-745x671@2x.png.webp 1490w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-789x711@2x.png.webp 1578w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-reports-310x279@2x.png.webp 620w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>Here, you\u2019ll see the total amount of money that\u2019s set to be billed to the client for this project, as well as how many hours that equates to. You\u2019ll also get a visual showing the proportion of your team\u2019s scheduled time that is billable, versus the amount that\u2019s non-billable.<\/p>\n<p>You can filter by timeframe to break this down further and get a more detailed understanding of the revenue you\u2019re earning across a given time period.<\/p>\n<p>With that information, you can make sure your finances are looking healthy, understand which projects are due to be the most lucrative, and assess any gaps you might need to fill with new business. As a bonus, you can use these figures to inform your purchase orders and invoices.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Compare-expected-and-billable-revenue\"><\/span>Compare expected and billable revenue<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7710 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals.png\" alt=\"A Resource Guru report showing scheduled hours and revenue compared with actual hours and billable revenue logged against a project\" width=\"1912\" height=\"1182\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-943x583.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-1042x644.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-1536x950.png.webp 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-310x192.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-943x583@2x.png.webp 1886w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2025\/04\/project-rates-actuals-310x192@2x.png.webp 620w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>To take this one step further, you can compare forecasted revenue and billable revenue by enabling <a href=\"https:\/\/resourceguruapp.com\/features\/timesheets\" target=\"_blank\" rel=\"noopener\">timesheets<\/a>, if you haven\u2019t already.<\/p>\n<p>Once that\u2019s set up and your team has logged their entries, you\u2019ll see a side-by-side comparison of the hours your team expected to work on projects, versus the actual hours spent.<\/p>\n<p>Alongside that, you\u2019ll see a calculation of the revenue associated with that work, both in terms of what was forecasted, and in terms of billable revenue based on actuals. This helps you avoid over-servicing clients without realizing, making sure your project\u2019s worth what you expected.<\/p>\n<p>Using this information, you can understand how accurate your projections are and pivot if you need to, to make up for any discrepancies. Whether you\u2019re burning more or less budget than you expected, you\u2019ll have the data you need to make improved predictions and forecasts for upcoming projects.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Explore-the-full-power-of-project-rates\"><\/span>Explore the full power of project rates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Project rates are available on <a href=\"https:\/\/resourceguruapp.com\/pricing\" target=\"_blank\" rel=\"noopener\">Blackbelt and Master plans<\/a>. For a deeper dive into all they can do for you, check out our <a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/3343234\" target=\"_blank\" rel=\"noopener\">Help Center<\/a>.<\/p>\n<p>Explore upcoming releases you can use in combination with project rates, including project budgets and placeholders, in our Product Portal \ud83d\udc47<\/p>\n<div class=\"comingsoon comingsoon--default\"><div class=\"comingsoon__image\"><\/div><div class=\"comingsoon__text\"><h4>What&#8217;s next for Resource Guru?<\/h4>\n<p>Explore our product portal to see what&#8217;s planned next and what we&#8217;ve already added. Vote on which features are most important to you and submit new ideas to have your say!<\/p>\n<p><a class=\"button\" href=\"https:\/\/portal.productboard.com\/u3wdgytlr9dhqrdkzqf46ybi\/tabs\/2-planned\" target=\"_blank\" rel=\"noopener\">View and Vote on Upcoming Features<\/a><\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Measuring the value of projects can get messy. Forecasting how much money a project is due to bring in\u2014and keeping track of how much you\u2019ve really earned once the work\u2019s done\u2014needs a systematic approach. Without one,&hellip;<\/p>\n","protected":false},"author":36,"featured_media":7705,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[30],"tags":[61,62],"class_list":["post-7704","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-updates","tag-product-updates-feed","tag-heartbeats"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Monitor and maximize revenue with project rates | Resource Guru<\/title>\n<meta name=\"description\" content=\"Use project rates to forecast income, analyze revenue, and track the financial health of client work.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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