{"id":4309,"date":"2023-03-31T15:57:31","date_gmt":"2023-03-31T15:57:31","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=4309"},"modified":"2024-03-05T09:33:58","modified_gmt":"2024-03-05T09:33:58","slug":"project-execution","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution","title":{"rendered":"Project execution: A practical guide to mastering project implementation"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">You\u2019ve created a meticulous project plan. You\u2019ve got a project dream team behind you. And your stakeholders are ready and willing to back you all the way.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What could possibly go wrong?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Answer: <\/span><i><span style=\"font-weight: 400;\">the execution<\/span><\/i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Project execution is perhaps the most difficult stage of the project life cycle. This is where your team\u2019s tenacity is truly tested. And it\u2019s where you\u2019ll discover whether you can react and adapt as a team to push the project forward and over the finish line.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So let\u2019s take a look at what you need to know about the project execution phase.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#What-is-project-execution\" >What is project execution?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#What-happens-in-the-execution-stage-of-project-management\" >What happens in the execution stage of project management?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#The-importance-of-project-execution\" >The importance of project execution<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#What-is-the-primary-focus-area-during-the-project-execution-phase\" >What is the primary focus area during the project execution phase?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#What-challenges-in-the-project-execution-phase-can-you-face\" >What challenges in the project execution phase can you face?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#What-project-execution-documents-do-you-need\" >What project execution documents do you need?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#Project-execution-software-and-tools-What-should-you-use\" >Project execution software and tools: What should you use?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#Your-project-execution-phase-checklist\" >Your project execution phase checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-execution\/#An-organized-execution-is-a-successful-execution\" >An organized execution is a successful execution<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What-is-project-execution\"><\/span><span style=\"font-weight: 400;\">What is project execution?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The execution phase of the <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-life-cycle\"><span style=\"font-weight: 400;\">project life cycle<\/span><\/a><span style=\"font-weight: 400;\"> is the stage where all of your team\u2019s hard work and planning gets put into action.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Otherwise known as project implementation, this is the longest\u2014and typically most complicated\u2014step to complete.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s worth mentioning that <\/span><a href=\"https:\/\/teamstage.io\/project-management-statistics\/#:~:text=70%25%20of%20projects%20fail.,rate%20to%2020%25%20or%20below.\"><span style=\"font-weight: 400;\">70% of projects fail<\/span><\/a><span style=\"font-weight: 400;\">. And if your execution phase isn\u2019t up to scratch, chances are your project will be among that 70%.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It consists of utilizing the groundwork that you created in the <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-initiation\"><span style=\"font-weight: 400;\">project initiation phase<\/span><\/a><span style=\"font-weight: 400;\"> and the strategy you detailed in the project planning phase into action. Your <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-team-roles-and-responsibilities\"><span style=\"font-weight: 400;\">project team<\/span><\/a><span style=\"font-weight: 400;\"> will take this information and get to work executing the project tasks and deliverables outlined in your project plan.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The execution phase of a project runs alongside the project monitoring and control phase, and it typically ends when all of your project execution deliverables have been completed, presented to, and approved by, the project stakeholders.<\/span><\/p>\n<h3><b>What are project execution deliverables?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Your project execution deliverables are the tangible results you produce during the project. What these deliverables are will vary from project to project, but they can be anything from products to services.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What-happens-in-the-execution-stage-of-project-management\"><\/span><span style=\"font-weight: 400;\">What happens in the execution stage of project management?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The execution phase of a project is where the actual work takes place. It\u2019s where all of your planning comes to fruition and your team carries out the tasks that you put in place in the project initiation phase.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are the six activities that occur during the execution phase:\u00a0<\/span><\/p>\n<h3><b>Project execution phase activities in six key steps<\/b><\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-4311 aligncenter\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps-943x477.png\" alt=\"The 6 steps of the project execution phase\" width=\"943\" height=\"477\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps-943x477.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps-1042x527.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps-1536x777.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/03\/project-execution-phase-6-key-steps-943x477@2x.png.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<h4><strong>Step 1: Kick off your execution phase<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Your project kick-off is the official start of your project.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During this step, your team will come together and review your project plan. You\u2019ll also make sure everyone knows their roles and responsibilities, and establish a communication plan.<\/span><\/p>\n<h4><strong>Step 2: Complete your tasks and deliverables<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Remember all of the hard work you put into the previous phases? Well, this is where it finally pays off.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is the step where your project team actually gets to work on what this project is all about \u2013 completing the tasks and deliverables.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During this step, you\u2019ll need to ensure your team is set up for success. The aim is to make sure that your team has everything they need, exactly when they need it.\u00a0<\/span><\/p>\n<h4><strong>Step 3: Manage your resources<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Now that everything is up and running, the most important thing is to make sure that your resources are not just properly allocated, but also properly utilized throughout the project execution phase.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We know <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/workload-planning-guide\"><span style=\"font-weight: 400;\">workload planning<\/span><\/a><span style=\"font-weight: 400;\"> is no easy task, but luckily there are a number of software tools that can help simplify this process.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-management\"><span style=\"font-weight: 400;\">resource management<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/project-scheduling-software\"><span style=\"font-weight: 400;\">project scheduling<\/span><\/a><span style=\"font-weight: 400;\">, and <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\"><span style=\"font-weight: 400;\">resource scheduling<\/span><\/a><span style=\"font-weight: 400;\"> tools can help take some of the weight off of your shoulders with an intuitive layout and a streamlined experience.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Over the course of the execution phase, it\u2019s imperative that you monitor your team\u2019s workload and availability to make sure that they don\u2019t become overloaded or overwhelmed.\u00a0<\/span><\/p>\n<h4><strong>Step 4: Communicate with your stakeholders<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Communication with your stakeholders plays a big role in your project.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As you make your way through the execution phase, you can make sure that both your internal and external stakeholders are fully aware of your progress by holding regular meetings or sending them a detailed summary.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s common for delays and bottlenecks to occur, but as long as everyone is made aware, then you can keep stakeholder issues to a minimum.\u00a0<\/span><\/p>\n<h4><strong>Step 5: Keep an eye on your quality control<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">It\u2019s vital that you keep a close eye on the project deliverables to make sure that they are meeting the required quality standards.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you fail to do this, you can get to the end of your project with nothing to show for all of the hard work you\u2019ve put in and the project will be a failure.\u00a0<\/span><\/p>\n<h4><strong>Step 6: Execution closure<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve completed all of your tasks and deliverables, the project manager or <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-lead\"><span style=\"font-weight: 400;\">project lead<\/span><\/a><span style=\"font-weight: 400;\"> should make sure that everything is ticked off and accounted for. This includes making sure all of your documentation is up to date and any extra deliverables or outstanding issues have been completed and resolved.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But remember, it\u2019s not just about deliverables and outputs\u2014it\u2019s about <\/span><i><span style=\"font-weight: 400;\">outcomes<\/span><\/i><span style=\"font-weight: 400;\">. No one knows this better than Dr. Al Zeitoun, Senior Director of Strategy at Siemens. He says, \u201cYou have to have a joint view of what project success looks like. You need to create that early, and you need to revisit it often.\u201d He emphasizes that \u201cit\u2019s a truly fundamental and critical conversation that every project and program manager should not only welcome, but also ask for.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you want to know what happened when Dr. Zeitoun learned this lesson the hard way, download our eBook, Confessions of a Project Manager, where world-class PMs share career-defining lessons.<\/span><\/p>\n<p><a href=\"https:\/\/get.resourceguruapp.com\/ebook-confessions-of-a-project-manager\/\"><span style=\"font-weight: 400;\">Download now<\/span><\/a><\/p>\n<p><a href=\"https:\/\/get.resourceguruapp.com\/ebook-confessions-of-a-project-manager\/?utm_source=blog&amp;utm_medium=banner&amp;utm_campaign=COPM\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4165 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png\" alt=\"Download the eBook, Confessions of a Project Manager\" width=\"943\" height=\"242\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1042x268.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1536x395.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1.png 1836w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/a><\/p>\n<h4><strong>Bonus Step: Monitor, control, and track your progress<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Project monitoring and controlling is our bonus step to project execution. It\u2019s a continuous process that runs throughout the entire project execution phase.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a vital step that includes monitoring the progress of the project, tracking the performance against what was laid out in the plan, and identifying any issues that have come up or are likely to come up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn more about this step in our full guide on project monitoring and control.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The-importance-of-project-execution\"><\/span><span style=\"font-weight: 400;\">The importance of project execution<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The execution phase in a project life cycle is extremely important.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To put it simply, if your execution falls short, your project will fail.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some of the reasons why the importance of the execution phase in project management cannot be understated, and why it\u2019s so vital that this stage is carried out properly:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Translates your plan into action:<\/b><span style=\"font-weight: 400;\"> Without proper execution, a plan is just a piece of paper. During an efficient execution, everything that you worked so hard to detail can be mobilized and put into effect properly.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Keeps your timings ticking: <\/b><span style=\"font-weight: 400;\">An effectively executed project plan includes meticulous timekeeping. This level of time tracking helps to ensure that you complete your objectives within the specified time frame.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Enables quality control: <\/b><span style=\"font-weight: 400;\">The execution phase runs alongside your monitoring and control phase. This means you can ensure that the processes and deliverables meet the quality standards and specifications laid out in the previous phase.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Maximizes your resources: <\/b><span style=\"font-weight: 400;\">A properly executed project puts a large amount of focus on making sure you plan for your resources and have a secondary plan in place for any deviations. This allows for your resources\u2014such as time, money, and people\u2014to be used effectively and efficiently, which in turn means you can get the most out of what you have.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"What-is-the-primary-focus-area-during-the-project-execution-phase\"><\/span><span style=\"font-weight: 400;\">What is the primary focus area during the project execution phase?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As the execution phase comes to a close, the most important thing is to make sure that you have completed all of the tasks and deliverables that were outlined in the project initiation document or project charter.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, you want to do your best to make sure that the process is as smooth and organized as possible, but your end goal should always be to make sure that you actually finish the project.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What-challenges-in-the-project-execution-phase-can-you-face\"><\/span><span style=\"font-weight: 400;\">What challenges in the project execution phase can you face?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As we previously mentioned, the project execution phase is commonly thought of as the most complicated phase to manage. But luckily, best practices exist to help you manage everything successfully.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some of the common challenges that you can watch out for during the execution phase, and an explanation of how you can quickly solve them:\u00a0<\/span><\/p>\n<h3><b>1. Scope creep<\/b><\/h3>\n<p><b>Issue:<\/b><span style=\"font-weight: 400;\"> It\u2019s common for project managers to face what\u2019s known as scope creep. This is when the scope of the project expands beyond the original plan. This causes the project team to have to work on additional tasks and deliverables, leading to delays and budgetary issues.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/media.giphy.com\/media\/5qQ9IzjPNHFcqasqc4\/giphy.gif\" alt=\"&quot;Be ready to run&quot; quote from the HBO show The Last of Us.\" width=\"480\" height=\"480\" \/><br \/>\n<b>Solution: <\/b><span style=\"font-weight: 400;\">There are better ways to tackle scope creep than running away from it.<\/span> <span style=\"font-weight: 400;\">The best way is to prevent it from happening in the first place is to have <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/what-is-project-scope\"><span style=\"font-weight: 400;\">a clearly defined project scope<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If that is not possible, then clear and regular communication and a <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/scope-creep#6-ways-to-win-against-scope-creep\"><span style=\"font-weight: 400;\">change management plan<\/span><\/a><span style=\"font-weight: 400;\"> can help combat the effects of scope creep.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/scope-creep\"><span style=\"font-weight: 400;\">Learn how to tackle scope creep<\/span><\/a><\/p>\n<h3><b>2. Communication breakdown<\/b><\/h3>\n<p><b>Issue: <\/b><span style=\"font-weight: 400;\">Proper communication is an essential part of a successful project. When communication breaks down or the level of communication isn\u2019t good enough, it can lead to misunderstandings, mistakes, and costly delays.\u00a0<\/span><\/p>\n<p><b>Solution: <\/b><span style=\"font-weight: 400;\">The project manager should create a communication plan that clearly lays out the chain of communication, as well as a number of different ways that communication can be facilitated. This should be part of the project scope from the get-go.<\/span><\/p>\n<h3><b>3. Resource management issues<\/b><\/h3>\n<p><b>Issue: <\/b><span style=\"font-weight: 400;\">Making sure that a project has the right amount of resources can be a tricky task. <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-planning-guide\"><span style=\"font-weight: 400;\">Effective resource planning<\/span><\/a><span style=\"font-weight: 400;\"> and utilization doesn\u2019t mean just knowing <\/span><i><span style=\"font-weight: 400;\">when<\/span><\/i><span style=\"font-weight: 400;\"> to provide resources, but identifying the right resources for any given project. That means finding the right people with the right skills and experience for specific tasks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can be especially difficult if you have several projects with competing priorities or if unexpected events occur which require further resources.\u00a0<\/span><\/p>\n<p><b>Solution: <\/b><span style=\"font-weight: 400;\">You can manage your resources effectively by using resource management software such as <\/span><a href=\"https:\/\/resourceguruapp.com\/\"><span style=\"font-weight: 400;\">Resource Guru<\/span><\/a><span style=\"font-weight: 400;\">. From <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-capacity-planning-guide\"><span style=\"font-weight: 400;\">resource capacity planning<\/span><\/a><span style=\"font-weight: 400;\"> to project scheduling and resource scheduling, effective use of software is a great way to make sure everything runs smoothly. If there\u2019s no budget for software, it\u2019s easy to get started with a spreadsheet.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/download-a-free-resource-scheduling-template-for-excel\"><span style=\"font-weight: 400;\">Download our free resource planning and scheduling template<\/span><\/a><\/p>\n<h3><b>4. Stakeholder management problems<\/b><\/h3>\n<p><b>Issue: <\/b><span style=\"font-weight: 400;\">Stakeholder management is a key challenge that needs to be taken into account throughout the process. It\u2019s important to make sure stakeholders\u2019 expectations are being managed, and to keep them fully informed of progress.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Further issues can occur if there are any conflicting interests from stakeholders or if there is a lack of stakeholder engagement.\u00a0<\/span><\/p>\n<p><b>Solution: <\/b><span style=\"font-weight: 400;\">Managing stakeholders effectively comes down to communication. Be sure to keep any and all stakeholders fully informed with daily or weekly updates that lay out what has been achieved and where you are in the process.\u00a0<\/span><\/p>\n<h3><b>5. Poor time management\u00a0<\/b><\/h3>\n<p><b>Issue: <\/b><span style=\"font-weight: 400;\">Managing the project schedule can be complicated. And ensuring that each task and deliverable is completed within the correct time frame can be a challenging feat\u2014especially if there is any scope creep or a change in priorities.\u00a0<\/span><\/p>\n<p><b>Solution: <\/b><span style=\"font-weight: 400;\">There are a number of different ways that you can effectively manage time in a project. But most of the time it comes down to how well you\u2019ve planned your time allocations, and how much time you\u2019ve set aside for potential hiccups in the process. You might even want to try a time management strategy like blocking for the entire team.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/time-blocking\"><span style=\"font-weight: 400;\">Try time blocking as a team<\/span><\/a><\/p>\n<h3><b>6. Execution gaps<\/b><\/h3>\n<p><b>Issue: <\/b><span style=\"font-weight: 400;\">A project execution gap is when the actual execution of a project fails to meet the goals that were agreed on during the initiation phase of the project. These gaps tend to be caused by a lack of communication or mismanagement of the tasks and deliverables. But more often than not, these issues can be traced back to project scope and project plan.<\/span><\/p>\n<p><b>Solution: <\/b><span style=\"font-weight: 400;\">The best way to close or prevent an execution gap is to ensure that your goals and strategy are made crystal clear to your project team and your stakeholders. Every team member should know exactly what they are supposed to do, be focused on doing their job effectively, and be held accountable for their work. These need to be clearly outlined in your project scope and transferred to your project plan when finalized.<\/span><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/free-project-plan-template-for-excel\"><span style=\"font-weight: 400;\">Download our free project plan template for Excel<\/span><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What-project-execution-documents-do-you-need\"><\/span><span style=\"font-weight: 400;\">What project execution documents do you need?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The main document you\u2019ll need for the project execution phase is a project execution plan, or PEP.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your PEP will set out your execution strategy in the project management process. This allows you to efficiently manage your execution phase from start to finish. It will typically contain the following details:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The roles and responsibilities of each team member<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The project policies you have set<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The procedures and priorities of the project<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Project-execution-software-and-tools-What-should-you-use\"><\/span><span style=\"font-weight: 400;\">Project execution software and tools: What should you use?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The use of project execution tools can make a big difference for the ultimate success of a project. And yet <\/span><a href=\"https:\/\/wellingtone.co.uk\/wp-content\/uploads\/2020\/06\/The-State-of-Project-Management-Report-2020-Wellingtone.pdf\"><span style=\"font-weight: 400;\">25% of project teams<\/span><\/a><span style=\"font-weight: 400;\"> say they don\u2019t have effective technology to facilitate collaboration.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tools that you need to use will vary depending on the nature of your project. However, here are some commonly used tools:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project management software:<\/b><span style=\"font-weight: 400;\"> Project management software is a key tool that enables you to manage key areas such as your project schedule, your milestones, and your tasks.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Resource management software: <\/b><span style=\"font-weight: 400;\">Resource management software such as <\/span><a href=\"https:\/\/resourceguruapp.com\/\"><span style=\"font-weight: 400;\">Resource Guru<\/span><\/a><span style=\"font-weight: 400;\"> allows you to effectively manage key areas of your project such as your <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\"><span style=\"font-weight: 400;\">resource scheduling<\/span><\/a><span style=\"font-weight: 400;\">, your <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/capacity-planning-software\"><span style=\"font-weight: 400;\">capacity planning<\/span><\/a><span style=\"font-weight: 400;\">, and your <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/project-scheduling-software\"><span style=\"font-weight: 400;\">project scheduling<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Gantt charts: <\/b><span style=\"font-weight: 400;\">A Gantt chart gives you a visual representation of a number of different areas of your project such as the schedule, the tasks, and any dependencies.\u00a0<\/span><\/li>\n<li aria-level=\"1\"><b>Collaboration and communication tools: <\/b><span style=\"font-weight: 400;\">Tools such as Zoom, Google Docs, or Microsoft Teams allow you to collaborate in real time throughout your project.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Your-project-execution-phase-checklist\"><\/span><span style=\"font-weight: 400;\">Your project execution phase checklist<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now that we\u2019ve gone through our guide on project execution, here\u2019s a checklist of everything we\u2019ve discussed in the article so you can make sure you don\u2019t miss a thing:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Follow the six (plus one bonus) steps of project execution:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Kick off your execution phase<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Work on your tasks and deliverables<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Manage your resources<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Communicate with your stakeholders<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Keep an eye on your quality control<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Close out your execution phase<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Monitor, control, and track your progress<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pay special attention to making sure all of your deliverables are completed and meet the required quality standards<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be on the lookout for key challenges in the execution of your project, namely:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Scope creep<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Communication breakdown<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Resource management issues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Stakeholder management problems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Poor time management\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Execution gaps<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a project execution plan (PEP)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Utilize appropriate project execution software and tools such as:<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Project management software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Resource management software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Gantt charts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Collaboration and communication tools<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"An-organized-execution-is-a-successful-execution\"><\/span><span style=\"font-weight: 400;\">An organized execution is a successful execution<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As a project manager, there\u2019s nothing worse than when a good plan goes to waste.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And you\u2019ll need to be constantly on the lookout for any potential issues or challenges that can crop up, as well as make sure that each and every deliverable has been completed to the highest standard.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But luckily, if you follow this guide on project management execution, are <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/best-resource-management-tools\"><span style=\"font-weight: 400;\">backed up with the right tools<\/span><\/a><span style=\"font-weight: 400;\">, and make sure you maintain an open stream of communication with both your team and your stakeholders, there\u2019s no reason why your plan shouldn\u2019t go off without a hitch.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But remember, no project is ever perfect. So make sure to remember where you went wrong after each project so that you can grow and learn for the next one.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Carrying out the execution phase of project management is a tough journey, but the better you prepare the better you\u2019ll be.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve created a meticulous project plan. You\u2019ve got a project dream team behind you. And your stakeholders are ready and willing to back you all the way.\u00a0 What could possibly go wrong?\u00a0 Answer: the execution.\u00a0 Project&hellip;<\/p>\n","protected":false},"author":30,"featured_media":4313,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[38],"tags":[],"class_list":["post-4309","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Project execution: A practical guide to project implementation<\/title>\n<meta name=\"description\" content=\"The project execution phase is vital to the success of your project. 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