{"id":4284,"date":"2026-08-07T12:03:33","date_gmt":"2026-08-07T12:03:33","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=4284"},"modified":"2026-08-07T15:04:57","modified_gmt":"2026-08-07T15:04:57","slug":"project-team-roles-and-responsibilities","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities","title":{"rendered":"Project team roles and responsibilities explained (with examples)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Your project outcome is only going to be as good as the team behind it. <\/span><span style=\"font-weight: 400;\">Project team roles and responsibilities<\/span><span style=\"font-weight: 400;\"> define who makes decisions, manages delivery, allocates resources and completes the project work. The <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\"><span style=\"font-weight: 400;\">team members collaborate<\/span><\/a><span style=\"font-weight: 400;\"> to achieve a set of predetermined goals as stated in the <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/what-is-project-scope\"><span style=\"font-weight: 400;\">project scope<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to <\/span><a href=\"https:\/\/www.pmi.org\/about\/press-media\/2026\/pulse-why-complex-projects-fail-best-practices-are-not-enough-system-thinking\"><span style=\"font-weight: 400;\">PMI\u2019s 2026 Pulse of the Profession report<\/span><\/a><span style=\"font-weight: 400;\">, 81% of project professionals say projects have become more complex in recent years. A daunting statistic, but one of the most productive ways to combat those complexities is to have defined stakeholders who know where they\u2019re needed, and why.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s a big part of why we\u2019ve put together this article, and why we\u2019ll examine the topic in depth. Cliffnotes incoming, but this guide provides everything you need to understand the composition of a solid <\/span><span style=\"font-weight: 400;\">project team structure,<\/span><span style=\"font-weight: 400;\"> with practical examples and frameworks.<\/span><\/p>\n<div class=\"callout callout--takeaway\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Key-takeaways\" >Key takeaways\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#What-is-a-project-team\" >What is a project team?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#5-key-project-team-roles-and-responsibilities\" >5 key project team roles and responsibilities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Other-roles-in-a-project-team\" >Other roles in a project team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Project-team-structure-example\" >Project team structure example<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Project-team-roles-and-responsibilities-example\" >Project team roles and responsibilities example<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Project-management-team-roles-and-responsibilities-example\" >Project management team roles and responsibilities example<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Project-team-role-and-responsibilities-matrix\" >Project team role and responsibilities matrix<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Project-team-roles-FAQs\" >Project team roles FAQs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Clearly-defined-project-team-roles-mean-a-greater-chance-of-project-success\" >Clearly defined project team roles mean a greater chance of project success<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-team-roles-and-responsibilities\/#Find-the-right-people-faster-with-Resource-Guru\" >Find the right people, faster, with Resource Guru<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Key-takeaways\"><\/span><span style=\"font-weight: 400;\">Key takeaways\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having a <strong>clear definition of each member\u2019s roles and responsibilities<\/strong> is important because it prevents confusion, strengthens accountability, and keeps work moving to give you the best chance at <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/drive-project-success\"><span style=\"font-weight: 400;\">project success<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Key project roles and responsibilities<\/strong> can be divided into <\/span><span style=\"font-weight: 400;\">five core functions<\/span><span style=\"font-weight: 400;\">: project sponsorship, project management, resource management, business analysis or requirements management, and project delivery<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Other roles<\/strong> include PMO, product owner, functional managers, subject-matter experts and members of a steering committee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A <strong>RACI matrix<\/strong> is one tool you can use to formalize project roles and responsibilities. Jump to our <\/span><span style=\"font-weight: 400;\">RACI matrix example<\/span><\/div><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"What-is-a-project-team\"><\/span><span style=\"font-weight: 400;\">What is a project team?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A project team is a group of people brought together to work on a specific project or initiative. The team will include roles needed for project planning, development, and implementation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Each member of the team has a unique set of skills and responsibilities that contribute to the success of the project\u2014ultimately, completing the project on schedule and on budget.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Establishing a <a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-teams\" target=\"_blank\" rel=\"noopener\">project teams<\/a> helps you ensure important projects have a dedicated group made up of various skills and experiences so the work can be completed as efficiently as possible.<\/span><\/p>\n<div class=\"callout callout--definition\">\n<h4><strong>Roles and responsibilities definition<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Roles and responsibilities are related concepts.<\/span><\/p>\n<p>This article will cover the <i><span style=\"font-weight: 400;\">roles<\/span><\/i><span style=\"font-weight: 400;\"> of a project team (what specific positions and functions make up a project team), as well as the <\/span><i><span style=\"font-weight: 400;\">responsibilities<\/span><\/i><span style=\"font-weight: 400;\"> (the duties and tasks tied to each specific role).<\/span><\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"5-key-project-team-roles-and-responsibilities\"><\/span><span style=\"font-weight: 400;\">5 key <\/span><span style=\"font-weight: 400;\">project team roles and responsibilities<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Every project has different requirements, so team structure can vary. But the five major <\/span><span style=\"font-weight: 400;\">roles in a project<\/span><span style=\"font-weight: 400;\"> team are project sponsor, project manager, business analyst, resource manager, and project team member.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s explore the roles and responsibilities of each, and how the person in each role works with the rest.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Project sponsor: The person driving the vision<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The sponsor is the <\/span><b>in-house champion<\/b><span style=\"font-weight: 400;\"> of a project, overseeing operations from a high level. This person works directly with the project manager, clearing any obstacles that threaten to stall the project and signing off on all major components.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A member of senior management typically fills this role. A project sponsor\u2019s responsibilities include the following:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Creating the project vision<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Earning buy-in from executive leadership<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Making critical decisions<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Approving the <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/project-budgets\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">project budget<\/span><\/a><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Project manager (or leader): The person managing day-to-day operations<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Project managers or leaders are responsible for <\/span><b>day-to-day operations<\/b><span style=\"font-weight: 400;\"> and ensuring the project is completed on time, on budget, and achieves its objectives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On a small project, the manager might oversee each team member. On a larger-scale project, they are more likely to oversee team leaders, who each manage their own group.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The project manager is responsible for the following:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Creating the project plan and schedule<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Recruiting project staff<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Managing the budget<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Managing the project schedule<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Delegating project tasks to team members<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Managing all project deliverables<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Communicating with upper management and other stakeholders<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Resource manager: In charge of <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-allocation-guide\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">resource allocation<\/span><\/a><span style=\"font-weight: 400;\"> and utilization<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/hiring-a-resource-manager\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">resource manager<\/span><\/a><span style=\"font-weight: 400;\"> is critical when <\/span><b>putting together your project team<\/b><span style=\"font-weight: 400;\">. Now, if your project isn\u2019t big enough to require a resource manager, you\u2019ll simply have to act as one. So what does that mean exactly?<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Identify the right people for a project<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Match <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> and skills with project needs<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Allocate and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/how-to-schedule-employees-effectively\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">schedule the right resource<\/span><\/a><span style=\"font-weight: 400;\"> within the project timeline and budget<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Stay on top of resource availability and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-utilization\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">utilization<\/span><\/a><\/li>\n<li><span style=\"font-weight: 400;\">Monitor and optimize the use of resources throughout the course of the project to make sure it can be completed successfully<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">4. Business analyst: Makes sure you have the data you need<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The business analyst is responsible for<\/span><b> gathering and analyzing data<\/b><span style=\"font-weight: 400;\"> related to the project. They help identify the project\u2019s requirements and determine the best approach to achieve the project\u2019s objectives. They work with stakeholders to ensure that the project\u2019s deliverables meet the organization\u2019s needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The business analyst ensures the project team has the technology and tools to do their jobs effectively. They might also recommend new tools for streamlining workflows and improving quality, such as <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/project-planning-software\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">project planning software<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">resource scheduling software<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A business analyst&#8217;s responsibilities include:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Helping define the project and its goals<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Gathering technical requirements from team members<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Documenting and analyzing project requirements<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Helping project team solve <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/equipment-management-software\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">equipment management<\/span><\/a><span style=\"font-weight: 400;\"> problems<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Testing solutions to ensure their effectiveness<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">5. Project team member (or project delivery team): Individual contributors assigned to different project tasks<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Project delivery team responsibilities vary between projects and roles (which may include anything from developers and engineers, to designers and copywriters).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At a high level, all <\/span><span style=\"font-weight: 400;\">project team members<\/span><span style=\"font-weight: 400;\"> are <\/span><b>assigned the tasks required to complete the project<\/b><span style=\"font-weight: 400;\">, and are responsible for:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Contributing to the project goals and objectives<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Completing individual tasks within the expected time frame<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Collaborating with other team members<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Communicating with the project manager about roadblocks<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">How project team roles and responsibilities compare<\/span><\/h3>\n<div class=\"ntb_table_wrapper ninja_table_builder_instance_0\"\n     id='ninja_table_builder_10003'\n     data-ninja_table_builder_instance=\"ninja_table_builder_instance_0\"\n     style=\"\n     max-height:2000px;\n     max-width: 1160px;\">\n    <table id=\"ntb_table\" role=\"table\" class=\"table ninja_tables_builder_class_10003 ntb_10003\" style=\"margin: 0px auto; table-layout: fixed; border-collapse: collapse; border: 0px solid rgb(0, 0, 0); font-family: inherit; border-spacing: 0px;\"><tbody class=\"tbody\"><tr class=\"desktop-view tr_class_2805492\" id=\"tr_id_2805492\" data-draggable=\"true\" style=\"background: rgb(234, 204, 242);\"><td id=\"td_id_96490531\" class=\"td_class_96490531 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_96490531\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_0\" spellcheck=\"false\"><strong>Role<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_26677964\" class=\"td_class_26677964 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_26677964\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_1\" spellcheck=\"false\"><strong>Primarily accountable for<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_46873246\" class=\"td_class_46873246 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_46873246\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_2\" spellcheck=\"false\"><strong>Typical responsibilities<\/strong><\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_8934789\" id=\"tr_id_8934789\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_63435296\" class=\"td_class_63435296 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_63435296\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_3\" spellcheck=\"false\">Project sponsor<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_45577631\" class=\"td_class_45577631 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_45577631\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_4\" spellcheck=\"false\">Project vision and high-level oversight<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_48763158\" class=\"td_class_48763158 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_48763158\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_5\" spellcheck=\"false\">Builds executive support, approves the budget, removes major obstacles and authorizes key decisions<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_3066894\" id=\"tr_id_3066894\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_55936036\" class=\"td_class_55936036 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_55936036\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_6\" spellcheck=\"false\">Project manager<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_92045601\" class=\"td_class_92045601 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_92045601\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_7\" spellcheck=\"false\">Day-to-day project delivery<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_63361906\" class=\"td_class_63361906 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_63361906\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_8\" spellcheck=\"false\">Selects suitable people, matches skills to project needs, schedules capacity and monitors workloads<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_1908811\" id=\"tr_id_1908811\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_94328860\" class=\"td_class_94328860 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_94328860\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_9\" spellcheck=\"false\">Resource manager<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_57639277\" class=\"td_class_57639277 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_57639277\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_10\" spellcheck=\"false\">Resource allocation and utilization<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_57665355\" class=\"td_class_57665355 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_57665355\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_11\" spellcheck=\"false\">Selects suitable people, matches skills to project needs, schedules capacity and monitors workloads<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_5315984\" id=\"tr_id_5315984\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_54842956\" class=\"td_class_54842956 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_54842956\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_12\" spellcheck=\"false\">Business analyst<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_64675534\" class=\"td_class_64675534 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_64675534\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_13\" spellcheck=\"false\">Project data and requirements<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_82179562\" class=\"td_class_82179562 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_82179562\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_14\" spellcheck=\"false\">Defines needs, gathers and analyzes requirements, recommends tools and tests potential solutions<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_7819334\" id=\"tr_id_7819334\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_95012059\" class=\"td_class_95012059 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_95012059\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_15\" spellcheck=\"false\">Project team members<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_69897349\" class=\"td_class_69897349 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_69897349\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_16\" spellcheck=\"false\">Completing assigned project work<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_94924773\" class=\"td_class_94924773 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 200px; min-width: 200px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_94924773\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_17\" spellcheck=\"false\">Carry out tasks, support project goals, collaborate with colleagues and raise roadblocks<\/span><\/div><\/div><\/div><\/td><\/tr><\/tbody><\/table><\/div>\n\n<p><span style=\"font-weight: 400;\">Whichever role you identify with most in this mix, for a flexible, clear, (free) way to plan and schedule your projects, claim your 30-day trial of Resource Guru here:\u00a0<\/span><\/p>\n<div class=\"freetrial freetrial--text-light freetrial--default\"><div class=\"freetrial__image\"><img loading=\"lazy\" decoding=\"async\" width=\"310\" height=\"168\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/03\/Planner-CTA-decorative-image-2-310x168.png\" class=\"attachment-freetrial size-freetrial wp-post-image\" alt=\"Resource Guru Gantt chart with team avatars decorating it.\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/03\/Planner-CTA-decorative-image-2-310x168.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/03\/Planner-CTA-decorative-image-2.png 602w\" sizes=\"auto, (max-width: 310px) 100vw, 310px\" \/><\/div><div class=\"freetrial__text\"><h4>Plan with Gantt charts. Deliver with smart scheduling.<\/h4>\n<p>Join thousands of managers using Resource Guru to plan projects and schedule people in one place.<\/p>\n<p><a class=\"button\" href=\"https:\/\/app.resourceguruapp.com\/\" rel=\"noopener\">Start Your Free 30-Day Trial<\/a><\/p>\n<\/div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Other-roles-in-a-project-team\"><\/span><span style=\"font-weight: 400;\">Other <\/span><span style=\"font-weight: 400;\">roles in a project<\/span><span style=\"font-weight: 400;\"> team<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Some larger projects require additional project management roles and responsibilities to support the core project team. These may include:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">An <\/span><b>executive sponsor<\/b><span style=\"font-weight: 400;\"> is a senior owner of the project (with more authority than the project sponsor) and the ultimate decision-maker<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-owner\" target=\"_blank\" rel=\"noopener\"><b>project owner<\/b><\/a> <span style=\"font-weight: 400;\">is usually the person who proposed the project. They assist the project manager in ensuring successful implementation<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-lead\" target=\"_blank\" rel=\"noopener\"><b>project lead<\/b><\/a><span style=\"font-weight: 400;\"> is someone who carries out a lot of the tasks of the project manager but doesn\u2019t have as much experience or official qualifications<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>team leader<\/b><span style=\"font-weight: 400;\"> is responsible for training team members and monitoring progress toward project objectives<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>functional manager<\/b><span style=\"font-weight: 400;\">\u2019s responsibility can vary, but the primary function is to ensure the project team has the resources it needs, and address problems that slow down the project<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>program manager<\/b><span style=\"font-weight: 400;\"> coordinates all projects related to a specific program and provides guidance to the project manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>subject matter expert<\/b><span style=\"font-weight: 400;\"> (SME) has advanced knowledge of a specific area, practice, or process. They provide guidance and strategy to the project team<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>project coordinator or project management office<\/b><span style=\"font-weight: 400;\"> (PMO) offers administrative support to the project team and establishes standards to ensure the team\u2019s processes align with broader organizational goals<\/span><\/li>\n<li><b>Project stakeholders<\/b><span style=\"font-weight: 400;\"> are people (internal or external to the project) who have an interest in and influence over the project. Their responsibilities and interests vary between (and even within) projects<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A <\/span><b>steering committee<\/b><span style=\"font-weight: 400;\"> includes senior-level stakeholders (such as the project sponsor) and company managers, and provides strategic support to help define business needs and achieve project outcomes<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Project-team-structure-example\"><\/span><span style=\"font-weight: 400;\">Project team structure<\/span><span style=\"font-weight: 400;\"> example<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A <\/span><span style=\"font-weight: 400;\">project team structure<\/span><span style=\"font-weight: 400;\">, as with the project management team roles and responsibilities themselves, can vary from organization to organization, but they all have one thing in common: Defined levels of responsibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While some businesses and teams have flat structures (ones where everyone holds the same level of responsibility), others have layers. Taking the five main project team roles we covered earlier, here\u2019s how that project team structure might look.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-10004\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-895x671.png\" alt=\"Project team structure example.\" width=\"895\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-895x671.png.webp 895w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-948x711.png.webp 948w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-310x233.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-800x600.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-1200x900.png 1200w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM.png 1448w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/08\/ChatGPT-Image-Aug-4-2026-04_31_56-PM-310x233@2x.png.webp 620w\" sizes=\"auto, (max-width: 895px) 100vw, 895px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Each rung in the hierarchy implies a greater level of responsibility the higher it sits in the tiers. The project sponsor, since they\u2019re at the top of the diagram, has the greatest responsibility in this instance. The resource manager, business analyst and project team member(s) all report to the project manager, who in turn, reports to the project sponsor.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Project-team-roles-and-responsibilities-example\"><\/span><span style=\"font-weight: 400;\">Project team roles<\/span><span style=\"font-weight: 400;\"> and responsibilities example<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Roles in a team project can get confusing (fast). So to demonstrate how <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> work together, let\u2019s use the example of an in-house marketing team undertaking a website redesign.<\/span><\/p>\n<p><b>Project sponsor<\/b><span style=\"font-weight: 400;\">: This is the person who \u201cowns\u201d the project. In this case, the Chief Marketing Officer (CMO) might decide the website needed an overhaul as part of a big rebranding initiative. For this project, the responsibilities of the project sponsor could look something like the following:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Ensures the redesign aligns with strategic business goals<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Assigns with the project manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Provides resources and support for the redesign<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Serves as an escalation point when problems arise<\/span><\/li>\n<\/ul>\n<p><b>Project manager<\/b><span style=\"font-weight: 400;\">: This person oversees the execution of the project and manages the team. In this case, let\u2019s say it\u2019s the creative director. The project manager:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Communicates with the sponsor and project team<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Sets milestones and deadlines<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Ensures the redesign stays on schedule and on budget<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Monitors the progress of the project<\/span><\/li>\n<\/ul>\n<p><b>Resource manager<\/b><span style=\"font-weight: 400;\">: As the name implies, this person ensures the team has everything it needs to complete the redesign. In this case, let\u2019s say it\u2019s the chief information officer.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Identifies the best <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> based on the project scope<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Plans and allocates people and resources (meeting rooms, equipment, etc.)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Monitors utilization throughout the project and tracks billable hours<\/span><\/li>\n<\/ul>\n<p><b>Project team members<\/b><span style=\"font-weight: 400;\">: These are the folks responsible for executing the redesign. They report to the project manager. The following roles need to be assigned:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Front-end and back-end engineers<\/span><\/li>\n<li><span style=\"font-weight: 400;\">QA engineer<\/span><\/li>\n<li><span style=\"font-weight: 400;\">UX\/UI designer<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Visual designer<\/span><\/li>\n<li><span style=\"font-weight: 400;\">SEO expert<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Copywriter<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Project-management-team-roles-and-responsibilities-example\"><\/span><span style=\"font-weight: 400;\">Project management team roles and responsibilities example<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To make matters murkier, there\u2019s also the distinction between a \u201cproject team\u201d and a \u201cproject management team\u201d to consider. Firstly, it\u2019s important to understand that a project team typically <\/span><i><span style=\"font-weight: 400;\">includes<\/span><\/i><span style=\"font-weight: 400;\"> a project management team.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s look at our five core functions in a project team again to break it down:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project team<\/b><span style=\"font-weight: 400;\">: Project sponsor, project manager, resource manager, project team members<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project management team<\/b><span style=\"font-weight: 400;\">: Project sponsor, project manager, resource manager<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As the name suggests, project management roles and responsibilities are directly tied to <\/span><i><span style=\"font-weight: 400;\">managing <\/span><\/i><span style=\"font-weight: 400;\">the project, as opposed to executing the deliverables.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Though there can be some overlap, project management teams tend to be responsible for the orchestration side; strategy, project planning, stakeholder management, <\/span><span style=\"font-weight: 400;\">project monitoring<\/span><span style=\"font-weight: 400;\">, etc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The distinction between the project team and the project management team is that the project team also includes those who do the specific tasks that bring deliverables over the line, even if they aren\u2019t involved in managing the project outside of their specific responsibilities.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Project-team-role-and-responsibilities-matrix\"><\/span><span style=\"font-weight: 400;\">Project team role and responsibilities matrix<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Because roles and responsibilities can vary between projects, it can be helpful to create a RACI project team matrix at the very beginning of the project to clarify the expectations of each position.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cRACI\u201d stands for \u201cresponsible, accountable, consulted, and informed.\u201d It helps define the roles within a project management team and then identifies who needs to be looped in or assigned to each task.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s simple really, if everyone knows their roles within a project team, your project is much more likely to run smoothly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><span style=\"font-weight: 400;\">project team roles and responsibilities<\/span><span style=\"font-weight: 400;\"> table below shows an example RACI matrix for project sponsors, project managers, resource managers, and<\/span><span style=\"font-weight: 400;\"> project team members<\/span><span style=\"font-weight: 400;\">, but can be expanded to include more roles and tasks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a <\/span><span style=\"font-weight: 400;\">RACI matrix example\/responsibility assignment matrix<\/span><span style=\"font-weight: 400;\"> for a web design project like the one we covered in the previous example:\u00a0<\/span><\/p>\n<div class=\"ntb_table_wrapper ninja_table_builder_instance_3\"\n     id='ninja_table_builder_10005'\n     data-ninja_table_builder_instance=\"ninja_table_builder_instance_3\"\n     style=\"\n     max-height:2000px;\n     max-width: 1160px;\">\n    <table id=\"ntb_table\" role=\"table\" class=\"table ninja_tables_builder_class_10005 ntb_10005\" style=\"margin: 0px auto; table-layout: fixed; border-collapse: collapse; border: 0px solid rgb(0, 0, 0); font-family: inherit; border-spacing: 0px;\"><tbody class=\"tbody\"><tr class=\"desktop-view tr_class_1599442\" id=\"tr_id_1599442\" data-draggable=\"true\" style=\"background: rgb(234, 204, 242);\"><td id=\"td_id_92233109\" class=\"td_class_92233109 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_92233109\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_21\" spellcheck=\"false\"><strong>Task<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_54266008\" class=\"td_class_54266008 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_54266008\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_22\" spellcheck=\"false\"><strong>Project sponsor<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_34361777\" class=\"td_class_34361777 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_34361777\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_23\" spellcheck=\"false\"><strong>Project manager<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_46712822\" class=\"td_class_46712822 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_46712822\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_24\" spellcheck=\"false\"><strong>Resource manager<\/strong><\/span><\/div><\/div><\/div><\/td><td id=\"td_id_57422685\" class=\"td_class_57422685 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_57422685\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_25\" spellcheck=\"false\"><strong>Project member<\/strong><\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_2815709\" id=\"tr_id_2815709\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_44162681\" class=\"td_class_44162681 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_44162681\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_26\" spellcheck=\"false\">Authorize budget<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_60720694\" class=\"td_class_60720694 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_60720694\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_27\" spellcheck=\"false\">R<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_58392759\" class=\"td_class_58392759 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_58392759\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_28\" spellcheck=\"false\">A<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_19925721\" class=\"td_class_19925721 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_19925721\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_29\" spellcheck=\"false\">C<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_26306139\" class=\"td_class_26306139 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_26306139\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_30\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_9014517\" id=\"tr_id_9014517\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_82031514\" class=\"td_class_82031514 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_82031514\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_31\" spellcheck=\"false\">Define specifications<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_21881713\" class=\"td_class_21881713 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_21881713\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_32\" spellcheck=\"false\">C<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_30999931\" class=\"td_class_30999931 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_30999931\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_33\" spellcheck=\"false\">R<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_80669782\" class=\"td_class_80669782 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_80669782\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_34\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_26643574\" class=\"td_class_26643574 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_26643574\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_35\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_1242058\" id=\"tr_id_1242058\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_16436144\" class=\"td_class_16436144 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_16436144\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_36\" spellcheck=\"false\">Establish delivery timelines<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_84852586\" class=\"td_class_84852586 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_84852586\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_37\" spellcheck=\"false\">C<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_23560372\" class=\"td_class_23560372 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_23560372\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_38\" spellcheck=\"false\">R<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_36637060\" class=\"td_class_36637060 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_36637060\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_39\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_20658631\" class=\"td_class_20658631 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_20658631\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_40\" spellcheck=\"false\">A<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_9467068\" id=\"tr_id_9467068\" data-draggable=\"true\" draggable=\"false\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_75367075\" class=\"td_class_75367075 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_75367075\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_41\" spellcheck=\"false\">Secure access to web development software<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_27151792\" class=\"td_class_27151792 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_27151792\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_42\" spellcheck=\"false\">C<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_86540987\" class=\"td_class_86540987 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_86540987\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_43\" spellcheck=\"false\">A<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_23082991\" class=\"td_class_23082991 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_23082991\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_44\" spellcheck=\"false\">R<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_18689275\" class=\"td_class_18689275 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_18689275\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_45\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><\/tr><tr class=\"desktop-view tr_class_5337054\" id=\"tr_id_5337054\" data-draggable=\"true\" style=\"background: rgb(255, 255, 255);\"><td id=\"td_id_10094843\" class=\"td_class_10094843 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_10094843\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_46\" spellcheck=\"false\">Execute web design<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_47580216\" class=\"td_class_47580216 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_47580216\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_47\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_29280632\" class=\"td_class_29280632 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_29280632\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_48\" spellcheck=\"false\">A<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_43955425\" class=\"td_class_43955425 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_43955425\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_49\" spellcheck=\"false\">I<\/span><\/div><\/div><\/div><\/td><td id=\"td_id_54682385\" class=\"td_class_54682385 table-data\" rowspan=\"1\" colspan=\"1\" style=\"padding: 10px; max-width: 130px; min-width: 130px; border: 1px solid rgb(0, 0, 0);\"><div id=\"cell_54682385\"><div class=\"single-item other-item\" data-draggable=\"true\"><div class=\"ntb-datas-wrapper\" style=\"margin: 1px;\"><span data-v-bd450b80=\"\" data-placeholder=\"Add New\" class=\"hover-item\" style=\"padding: 0px; font-weight: normal; font-style: normal; text-decoration: none; font-size: 15px; display: block; text-align: center; color: rgb(0, 0, 1); opacity: 1; line-height: 1.2;\" id=\"mce_50\" spellcheck=\"false\">R<\/span><\/div><\/div><\/div><\/td><\/tr><\/tbody><\/table><\/div>\n\n<p><span style=\"font-weight: 400;\">By mapping out what each person\u2019s role is and what they\u2019re responsible for in this way, you not only solidify team alignment before a project commences, but you also have a record of expectations to refer to as the project progresses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that we know more about what <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> are on the whole, time for a practical Q&amp;A on how to go about setting the project team up.\u00a0<\/span><\/p>\n<div class=\"callout callout--reading\">\n<p><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1pP5o5niNiBhHsg3w_skUDq4LMUOHOl_SusCj6DbHEPk\/edit?usp=sharing\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Get a free RACI matrix template for Google Sheets or Excel here<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Project-team-roles-FAQs\"><\/span><span style=\"font-weight: 400;\">Project team roles<\/span><span style=\"font-weight: 400;\"> FAQs<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">How do you decide what roles are needed on a project team?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To define the team roles needed for your project, outline the goals and key deliverables of the project. Think about the skills you need to ensure those deliverables are high quality, and then match and assign team members accordingly.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What are the benefits of defining <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\">?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The benefits of clearly defined roles include:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Increased individual accountability<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Reduced confusion and overlap<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A feeling of ownership and clarity around expectations<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Enabling project managers to delegate tasks and assess team members\u2019 performance<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Establishing a structure for effective problem-solving and collaboration<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Can required project roles vary from project to project?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">They absolutely can, depending on the nature of the project, the team structure, and the availability of specific skills and expertise. What matters is that the responsibilities for each role are clearly defined before work begins on the project.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What are the best practices when putting together a project team?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You\u2019ll want to:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Create a project scope<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Develop and follow a clear project plan<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Identify the <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> needed for your project, and schedule your resources<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Establish some core project team values<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Encourage a collaborative project team culture<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">What are the <\/span><span style=\"font-weight: 400;\">roles in a project<\/span><span style=\"font-weight: 400;\"> team?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To summarize, the roles on a project team can include:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Project sponsor<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Executive sponsor<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Project owner<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Project manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Project lead<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Team leader<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Project team member or project delivery team<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Resource manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Business analyst<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Functional manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Program manager<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Subject matter expert (SME)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Project coordinator or project management office (PMO)<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Project sponsor vs. project manager: who owns which decisions?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The sponsor owns the project vision, budget approval and major decisions. The project manager owns day-to-day delivery, including the plan, schedule, team, budget and deliverables. In simple terms, the sponsor provides direction and authority; the project manager determines how the work gets done.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What\u2019s the difference between project team members and stakeholders?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Project team members complete the work needed to deliver the project. Stakeholders are people inside or outside the project who have an interest in or influence over its outcome. Some stakeholders may be team members, but not every stakeholder completes project tasks.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What\u2019s the difference between a project manager and a project lead?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Generally, a project manager has formal responsibility for the project plan, schedule, budget, team and delivery. A project lead may perform many similar tasks, but typically has less experience, authority or formal responsibility. Exact definitions can vary between organizations (a theme throughout this post!)<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Who selects the members of a project team?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Typically, the project manager and resource manager would select the team together. The project manager identifies the skills and roles needed, while the resource manager finds available people who match them. Functional managers might also recommend suitable employees from their departments.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What\u2019s the difference between a resource manager and a functional manager?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A resource manager finds, allocates and schedules people across projects while monitoring availability and utilization. A functional manager oversees a particular department or area of expertise, helping provide resources and resolve problems that affect work within their function.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Can one person perform multiple project roles?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Absolutely. On smaller projects, one person may cover several roles. For example, a project manager may <\/span><i><span style=\"font-weight: 400;\">also<\/span><\/i><span style=\"font-weight: 400;\"> manage resources. Each responsibility should still be clearly defined to avoid excessive workloads, unclear decisions or gaps in accountability.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How do project roles change in a small team?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Small teams often combine roles rather than removing responsibilities. The project manager may manage resources and oversee team members directly, while contributors cover several tasks. The structure may be less formal, but ownership of planning, approvals, delivery and decisions should still be organized and documented.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How do traditional project roles compare with Agile project roles?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Traditional teams tend to use defined roles and reporting lines, with the project manager coordinating delivery.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Agile teams often distribute more planning and delivery decisions across the team. However, both approaches still need clear ownership of priorities, requirements, resources and project work.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">When does a project need a business analyst?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A business analyst is useful when requirements are complex, stakeholder needs must be translated into deliverables, or data and potential solutions require analysis.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On simpler projects, these responsibilities may be handled by the project manager or another qualified team member.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How do you assign project roles in five steps?<\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Define the project\u2019s goals and deliverables.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">List the skills and responsibilities required.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Match them with available people.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use a RACI matrix to clarify accountability and involvement.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, communicate the assignments and review them when the scope, workload or requirements change.<\/span><\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Clearly-defined-project-team-roles-mean-a-greater-chance-of-project-success\"><\/span><span style=\"font-weight: 400;\">Clearly defined <\/span><span style=\"font-weight: 400;\">project team roles<\/span><span style=\"font-weight: 400;\"> mean a greater chance of project success<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With the right project team, you\u2019ve instantly increased the chances of project success (because let\u2019s not forget, only <\/span><a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/project_success_2025_final.pdf?rev=727bb04e8c3d4fd18fcb5f20ccadfb55\"><span style=\"font-weight: 400;\">50% of projects succeeded in 2025<\/span><\/a><span style=\"font-weight: 400;\">). So you\u2019ll want to invest in getting the right people on board from the get-go.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While it\u2019s tempting to grab whoever\u2019s available to get started faster and track against timelines, the wiser thing to do is to wait, assess, and carefully put together your team. As we said earlier, your project will be better for it.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Find-the-right-people-faster-with-Resource-Guru\"><\/span><span style=\"font-weight: 400;\">Find the right people, faster, with Resource Guru<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Whether you\u2019re working with a big or small project team, resource management software can help find and allocate the right resources, monitor utilization, and create more accurate resource forecasting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try Resource Guru for free:<\/span><\/p>\n<div class=\"freetrial freetrial--text-light freetrial--default\"><div class=\"freetrial__image\"><img loading=\"lazy\" decoding=\"async\" width=\"310\" height=\"218\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png\" class=\"attachment-freetrial size-freetrial wp-post-image\" alt=\"Screenshot of Resource Guru&#039;s resource scheduling platform.\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial.png 708w\" sizes=\"auto, (max-width: 310px) 100vw, 310px\" \/><\/div><div class=\"freetrial__text\"><h4>The #1 scheduling tool trusted by thousands of project teams<\/h4>\n<p>Join thousands of project managers who have made scheduling a breeze.<\/p>\n<p><a class=\"button\" href=\"https:\/\/app.resourceguruapp.com\" target=\"_blank\" rel=\"noopener\">Free Trial<\/a> <a class=\"button button--outline\" href=\"https:\/\/resourceguruapp.com\/contact-sales\" target=\"_blank\" rel=\"noopener\">Talk to Sales<\/a><\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Project team roles and responsibilities can get confusing quickly. Learn what different roles on a project team do and where exactly they fit into a project.<\/p>\n","protected":false},"author":36,"featured_media":4288,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[38],"tags":[],"class_list":["post-4284","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Project team roles and responsibilities (with examples)<\/title>\n<meta name=\"description\" content=\"Project team roles and responsibilities can get confusing quickly. 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