{"id":4022,"date":"2023-01-27T15:49:48","date_gmt":"2023-01-27T15:49:48","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=4022"},"modified":"2024-03-05T09:15:03","modified_gmt":"2024-03-05T09:15:03","slug":"project-collaboration","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration","title":{"rendered":"Project collaboration: the key to successful project management (and happy teams)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you\u2019ve ever tried to complete a project without the right tools, the right team, or the right resources, you know it can feel like an impossible task. <\/span><span style=\"font-weight: 400;\">But you don\u2019t have to go it alone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Project collaboration is the key to happier employees, project managers, businesses, and let\u2019s not forget\u2014customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s a reason we say \u201cteamwork makes the dream work.\u201d Cringe-worthy? Sure. But science is on our side. In fact, <\/span><a href=\"https:\/\/www.forbes.com\/sites\/adigaskell\/2017\/06\/22\/new-study-finds-that-collaboration-drives-workplace-performance\/?sh=41a5110b3d02\"><span style=\"font-weight: 400;\">collaboration is what drives workplace performance<\/span><\/a><span style=\"font-weight: 400;\">. We\u2019re talking higher engagement, lower fatigue, and overall higher success rates. What\u2019s not to like?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In theory, collaboration sounds\u2026 easy. In practice\u2014not so much. In this post, we\u2019ll dive into how you can foster collaboration in project management and increase the chances of project success.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But first, let\u2019s cover the basics.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#What-is-project-collaboration\" >What is project collaboration?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Project-collaboration-examples\" >Project collaboration examples<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#The-importance-of-collaboration-in-project-management\" >The importance of collaboration in project management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#What-type-of-projects-requires-collaboration\" >What type of projects requires collaboration?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Remote-project-collaboration-tips\" >Remote project collaboration tips<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#How-to-create-a-collaborative-project-environment\" >How to create a collaborative project environment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Essential-project-management-collaboration-skills\" >Essential project management collaboration skills<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#The-challenges-of-collaboration-in-project-management\" >The challenges of collaboration in project management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Assessing-collaborative-project-delivery\" >Assessing collaborative project delivery<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Best-online-project-collaboration-tools\" >Best online project collaboration tools\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/project-collaboration\/#Join-the-collaboration-revolution\" >Join the collaboration revolution<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What-is-project-collaboration\"><\/span><span style=\"font-weight: 400;\">What is project collaboration<\/span><span style=\"font-weight: 400;\">?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Project collaboration is when a team of people work on the same project to achieve a common goal. They will come together to share skill sets, ideas, resources, and information to complete that project.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Collaborative teams may include project management experts, as well as other stakeholders and specialists required to execute a particular project successfully.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Depending on their roles and responsibilities, a collaborative project team will be responsible for working together to strategize, plan, execute, monitor, and report on the progress of a project from beginning to end.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During project collaboration, team members will also use tools such as shared documents, project management software, <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/best-resource-management-tools\"><span style=\"font-weight: 400;\">resource management software<\/span><\/a><span style=\"font-weight: 400;\">, and communication platforms to enable synergy between team members. This means collaborative projects can be carried out as efficiently and effectively as possible.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Project-collaboration-examples\"><\/span><span style=\"font-weight: 400;\">Project collaboration examples<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Collaborative projects: Example 1<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Collaboration between advertising agencies and their clients are common. The client may have a rough idea, an unpolished storyline, or an angle they want the agency to explore. Next, the agency\u2019s creative team will work together on how to bring those ideas to life and work with the client to understand which ideas would resonate the most with their audience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By using effective feedback loops and enabling a collaborative project environment, together, they can bring a great idea to life. <\/span><span style=\"font-weight: 400;\">The result of bringing customer insights together with creative minds might just be something as bizarrely brilliant as <\/span><a href=\"https:\/\/www.theguardian.com\/media\/2009\/jan\/23\/cadburys-ad-eyebrow\"><span style=\"font-weight: 400;\">Cadbury\u2019s Dairy Milk<\/span><\/a><span style=\"font-weight: 400;\"> \u201cEyebrows\u201d advertisement, created together with the advertising agency, Fallon.<\/span><\/p>\n<div class=\"embed-responsive embed-responsive--video\"><iframe loading=\"lazy\" title=\"Cadburys &#039;Eyebrow Dance&#039; Advert (HQ).flv\" width=\"943\" height=\"530\" src=\"https:\/\/www.youtube.com\/embed\/IIJD93Z2C_8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p><span style=\"font-weight: 400;\">The project required collaborating with Fallon\u2019s executive creative director, the senior brand manager at Cadbury\u2019s, and a film director. The ad went viral and is <\/span><a href=\"http:\/\/www.tellyads.com\/ad_of_the_decade.php\"><span style=\"font-weight: 400;\">considered an ITV &#8220;Ad of the Decade.&#8221;\u00a0<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Not bad! Not bad at all.<\/span><\/p>\n<h3><b>Collaborative projects: Example 2<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Let\u2019s say you\u2019re launching an eBook. While possible, it\u2019s unlikely that you\u2019ll have all the skills needed to bring that eBook from idea to execution. You might need writers, editors, designers, marketing\u2014you name it\u2014to bring your project to life and make it a successful one.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this in mind, let\u2019s talk more about the advantages of project collaboration.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The-importance-of-collaboration-in-project-management\"><\/span><span style=\"font-weight: 400;\">The importance of collaboration in project management<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Project management and collaboration go hand-in-hand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you work with a team, you get a whole bunch of brains working together to solve problems and develop creative solutions, and this is why collaboration is so important in project management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For a project, team collaboration means lots of extra hands on deck to get stuff done faster. As the age-old saying goes, \u201cmany hands make light work.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Collaborative projects will help you reach your project management A-game. Trust us, your team (and your stress levels) will thank you.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5 key benefits of collaborative projects:<\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A better atmosphere:<\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"> A collaborative environment can build a sense of workplace community. Team members have an opportunity to build stronger relationships which can boost morale.<br \/>\n<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Speedier production time:<\/b><span style=\"font-weight: 400;\"> When team members collaborate, they can divide and conquer tasks, leading to increased productivity. Team members can work together to overcome any roadblocks that may arise, ensuring that the project stays on track.<br \/>\n<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Greater innovation: <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Collaboration brings a variety of perspectives and ideas to the table. The team encourages one another to think outside the box, brainstorm, and bounce ideas off one another, leading to fresh and innovative ideas. This can also result in new and improved products or processes.<br \/>\n<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Killer communication:<\/b><span style=\"font-weight: 400;\"> Collaboration promotes open and clear communication. By working together, team members can discuss ideas, share updates, and resolve any issues on time.<br \/>\n<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Shared knowledge and skills: <\/b>When team members collaborate, they can share their unique knowledge and skills to come up with creative solutions to problems. This can lead to more efficient and effective use of resources.<br \/>\n<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">So next time you\u2019re working on an idea or finishing up a <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/what-is-project-scope\"><span style=\"font-weight: 400;\">project scope<\/span><\/a><span style=\"font-weight: 400;\">, don\u2019t forget to ask yourself this: who can help me make this project a success?<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/media.giphy.com\/media\/KE5MrEA9D7OaNKrxnO\/giphy.gif\" alt=\"Man saying &quot;who's with me?&quot;\" width=\"480\" height=\"270\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What-type-of-projects-requires-collaboration\"><\/span><span style=\"font-weight: 400;\">What type of projects requires collaboration?\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although most projects can benefit from collaboration, there are certain types that will require excellent collaboration more than others, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Projects with tight deadlines<\/strong>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, marketing or growth projects working on fast testing sprint cycles\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Projects that are complicated or technical in nature<\/strong>, and require a range of specific skills\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, software development projects need teams working together to design, code, test, and debug software<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Projects that typically require many different teams<\/strong>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, big advertising campaigns often involve the collaboration of various teams\u2014including creative, media, and research teams\u2014to develop successful strategies and assets\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Projects with a large scope or budget<\/strong>\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, large event planning projects involve the collaboration of many team members, such as those responsible for logistics, entertainment, and budget management<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Projects requiring specialists outside an immediate team to inform decisions and strategies<\/strong>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, working with researchers to collect data, and analyze results<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Global collaboration projects, or projects with a remote element<\/strong>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">For example, a team working on a content project with writers distributed internationally, collaborating to develop copy but working remotely in different time zones<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Speaking of collaborating remotely, let\u2019s look at some remote collaboration tips.<\/span><\/p>\n<p><a href=\"https:\/\/get.resourceguruapp.com\/ebook-confessions-of-a-project-manager\/?utm_source=blog&amp;utm_medium=banner&amp;utm_campaign=COPM\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4165 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png\" alt=\"Download the eBook, Confessions of a Project Manager\" width=\"943\" height=\"242\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1042x268.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1536x395.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1.png 1836w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Remote-project-collaboration-tips\"><\/span><span style=\"font-weight: 400;\">Remote project collaboration tips<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Since the pandemic, there has been a shifting trend toward remote working. In fact, McKinsey\u2019s annual American Opportunity Survey found that in 2022, <\/span><a href=\"https:\/\/www.mckinsey.com\/industries\/real-estate\/our-insights\/americans-are-embracing-flexible-work-and-they-want-more-of-it\"><span style=\"font-weight: 400;\">58% of their survey respondents had the opportunity to work from home at least one day a week.<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">This means that the need to collaborate remotely on projects is becoming more common.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some top tips when collaborating remotely:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Over-communicate: <\/b><span style=\"font-weight: 400;\">When you&#8217;re not in the same physical space, it&#8217;s easy for things to get lost in translation (literally and figuratively). Make sure to communicate clearly and often to avoid misunderstandings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Use the right tools: <\/b><span style=\"font-weight: 400;\">There are tons of <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/15_qdQ8V2_1Y2fjV2bTjUfT6LVqkmgHhWSMo5-yGKtyM\/edit#heading=h.3ryb30nyktaz\"><span style=\"font-weight: 400;\">great tools <\/span><\/a><span style=\"font-weight: 400;\">out there to help you stay connected and collaborate effectively with your team, even when you&#8217;re not in different locations. Experiment with different options and find what works best for you.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Take breaks:<\/b><span style=\"font-weight: 400;\"> Working remotely can be isolating, so make sure to take breaks and stay connected with your team in a more informal way. Whether it&#8217;s virtual coffee breaks or scheduled team bonding activities, taking time to connect with your colleagues helps you stay motivated.<br \/>\n<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><b>Embrace the awkwardness: <\/b>Virtual meetings can feel awkward\u2014there&#8217;s no denying it. But that&#8217;s okay. Embrace the embarrassing silences, the frozen screens, and the occasional miscommunication (and of course, the accidental cameos). It&#8217;s all part of the virtual collaboration experience.<br \/>\n<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/media.giphy.com\/media\/2RpONEeSbceYZT9qHn\/giphy.gif\" alt=\"Woman on a video call interrupted by a child on a scooter.\" width=\"480\" height=\"270\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How-to-create-a-collaborative-project-environment\"><\/span><span style=\"font-weight: 400;\">How to create a collaborative project environment<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Make collaboration part of the team culture:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Brainstorming sessions work wonders for collaboration. Whether you\u2019re using the \u201c<\/span><a href=\"https:\/\/www.mindtools.com\/a3mi00v\/5-whys\"><span style=\"font-weight: 400;\">5 whys<\/span><\/a><span style=\"font-weight: 400;\">\u201d technique or \u201c<\/span><a href=\"https:\/\/designsprintkit.withgoogle.com\/methodology\/phase3-sketch\/crazy-8s\"><span style=\"font-weight: 400;\">crazy 8s<\/span><\/a><span style=\"font-weight: 400;\">\u201d, running regular team workshops will help everyone bond and work better together. This, in turn, will lead to better project outcomes.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Use tools that fuel collaboration:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From project management platforms to <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\"><span style=\"font-weight: 400;\">resource scheduling tools<\/span><\/a><span style=\"font-weight: 400;\"> and everything in between, there\u2019s plenty of software to help your team collaborate smoothly.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Find the right people with the right skills:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A project without the right people is dead in the water. That\u2019s why getting the right people, with the right skills on the right project is essential. You can collaborate as much as you want, but if you don\u2019t get resource scheduling right, your project runs the risk of failure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Keep the feedback loop open throughout the project:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Ongoing feedback throughout the project life cycle is a must. It\u2019s not just about collaborating during the project initiation or planning phase. Keep the feedback loop open at all times.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Enable collaboration through trust and delegation:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Whether you\u2019re a project owner or project manager it\u2019s your job to enable collaboration by <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/remote-team-project-management\"><span style=\"font-weight: 400;\">avoiding micromanaging<\/span><\/a><span style=\"font-weight: 400;\"> and trusting your team that they\u2019ll do the job they\u2019re there to do.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Reward a collaborative team spirit:<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">High-performance organizations are <\/span><a href=\"https:\/\/www.i4cp.com\/infographics\/infographic-4-ways-high-performance-organizations-do-collaboration-better\"><span style=\"font-weight: 400;\">5.5x more likely to reward teams to encourage collaboration<\/span><\/a><span style=\"font-weight: 400;\">. It\u2019s not rocket science. When team members work together they get better results, let\u2019s recognize it.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Essential-project-management-collaboration-skills\"><\/span><span style=\"font-weight: 400;\">Essential project management collaboration skills<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Collaboration is not only about bringing the right team together, but working together <\/span><i><span style=\"font-weight: 400;\">effectively<\/span><\/i><span style=\"font-weight: 400;\">. Now, collaboration in itself is a process, but collaborating <\/span><i><span style=\"font-weight: 400;\">with<\/span><\/i><span style=\"font-weight: 400;\"> people and doing it <\/span><i><span style=\"font-weight: 400;\">well<\/span><\/i><span style=\"font-weight: 400;\"> is something that requires skills shaped by experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So what exactly is required to get people to work together successfully?\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Leadership: <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A good project manager is able to lead their team toward a common goal. This involves setting clear expectations, motivating and enabling team members, and making tough decisions.<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Communication: <\/b><span style=\"font-weight: 400;\">The ability to communicate with team members, stakeholders, and other key players is crucial for project collaboration. This includes listening, giving clear instructions, and providing timely updates (even if it&#8217;s just to say &#8220;still working on it&#8221;). And let\u2019s not forget that knowing when to push back is also part of the communications toolkit. <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Adaptability: <\/b><span style=\"font-weight: 400;\">Collaborative projects often involve working with different people and organizations, each with their unique perspectives and ways of doing things. Good project management adapts to these changing environments and finds ways to work effectively with everyone involved (even if it sometimes means pretending to care about things that really don\u2019t matter).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Problem-solving:<\/b><span style=\"font-weight: 400;\"> No project goes off without a hitch, and a truly collaborative project team is able to think on their feet and find solutions to unexpected challenges on the fly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Organizational skills: <\/b><span style=\"font-weight: 400;\">Now this might be the first thing that comes to mind when we think about a project manager.<\/span> <span style=\"font-weight: 400;\">And it\u2019s true\u2014keeping track of tasks, deadlines, and resources is key to a successful project. It&#8217;s the project manager\u2019s job to make sure that the project scope is foolproof (but flexible), the <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-planning-guide\"><span style=\"font-weight: 400;\">resource plan<\/span><\/a><span style=\"font-weight: 400;\"> is solid, and stakeholders are aligned.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">So there you have it. If you can master these skills, you&#8217;ll be well on your way to becoming a collaborative project management pro.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The-challenges-of-collaboration-in-project-management\"><\/span><span style=\"font-weight: 400;\">The challenges of collaboration in project management<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Managing project teams in silos is an expensive affair. So, even if you or your team aren\u2019t used to collaborating, once you\u2019ve smoothed out the bumps in the road, it\u2019ll be worth it. You\u2019ll save time and money, while building a better team culture.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(That\u2019s a win-win-win if we ever saw one.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So what are those bumps in the road that you might encounter? Here are the usual suspects:<\/span><\/p>\n<p><b>The Great Divide: <\/b><span style=\"font-weight: 400;\">When you&#8217;ve got a team made up of people with different backgrounds, personalities, and opinions, conflict is unavoidable. <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/smart-project-negotiating-strategies\"><span style=\"font-weight: 400;\">A good project manager knows how to negotiate<\/span><\/a><span style=\"font-weight: 400;\"> a peace deal that everyone can live with. It&#8217;s all about finding creative solutions that keep the projects moving forward.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><b>Loudest person wins: <\/b><span style=\"font-weight: 400;\">The loudest person in the room often gets their way. That doesn\u2019t mean it\u2019s the best way. That\u2019s why it\u2019s important to make sure that more quiet team members have their ideas heard\u2014not drowned out by more assertive or confident team members.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><b>Organizational mess: <\/b><span style=\"font-weight: 400;\">This can sound like, \u201cI didn&#8217;t realize we were using that version of the document,\u201d \u201cI didn&#8217;t know that was my job,&#8221; or \u201cI didn\u2019t see that email\u201d. Make sure that roles and tasks are defined early and <\/span><i><span style=\"font-weight: 400;\">clearly <\/span><\/i><span style=\"font-weight: 400;\">in your resource plan. That way, you\u2019re reducing the risk of running into unnecessary conflict.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><b>Resource confusion: <\/b><span style=\"font-weight: 400;\">Project timelines can forget to count for availability or shifting timelines. This can make it difficult to see what resources are available and when. When you add competing deadlines, time off, and fluctuating <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/avoid-project-delays\"><span style=\"font-weight: 400;\">resource capacity<\/span><\/a><span style=\"font-weight: 400;\"> to the mix, it only adds to the confusion. Using a <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/project-scheduling-software\"><span style=\"font-weight: 400;\">project scheduling tool<\/span><\/a><span style=\"font-weight: 400;\"> can help you visualize and plan team member availability and capacity.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Assessing-collaborative-project-delivery\"><\/span><span style=\"font-weight: 400;\">Assessing collaborative project delivery<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now, if collaboration makes all these grand promises about project success, how do you go about assessing collaborative project delivery?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Well, in the same way you\u2019d go about measuring the success of <\/span><i><span style=\"font-weight: 400;\">any<\/span><\/i><span style=\"font-weight: 400;\"> project: look at the deliverables. Did you hit project milestones and goals? (Not sure what performance metrics to look at? We\u2019ve put together a list of <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/project-manager-performance-metrics\"><span style=\"font-weight: 400;\">7 essential performance metrics to track.<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And remember, at the outset of a project, be sure to <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/drive-project-success#:~:text=Define%20project%20success%20criteria\"><span style=\"font-weight: 400;\">define project success criteria<\/span><\/a><span style=\"font-weight: 400;\"> with both your client and your team. Ask your clients what success looks like to them before setting goals. While doing so, don\u2019t be afraid to repeat yourself, get clarification, and ask questions. The same goes if you\u2019re a resource manager or a project team member. Remember, stakeholder alignment is <em>everything<\/em>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A good project manager should have drilled the goals and objectives of a project into the team\u2019s minds. If your goals need to change, be sure to communicate them. This way, everyone focuses on scoring the goals they\u2019ve set.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Best-online-project-collaboration-tools\"><\/span><span style=\"font-weight: 400;\">Best online project collaboration tools\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Project collaboration tools are the glue that keeps teams together\u2014remote or not. Unsurprisingly, <\/span><a href=\"https:\/\/www.alfresco.com\/whitepaper\/collaboration-trends-and-technology-survey-knowledge-workers\"><span style=\"font-weight: 400;\">83% of workers depend on technology to collaborate.<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you choose to bookmark a collaboration website for your project, download a project collaboration app, or invest in project management collaboration software, leaning on these platforms could be the difference between project failure or success.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ll run you through some of the features to look out for, to help you collaborate with ease:\u00a0\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Collaborative editing: <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">We all loved the early 2000s, but let\u2019s be real, nobody wants to send documents back and forth over email. The ability to work on documents with other team members is essential. The launch of Google Docs back in 2006 sure brought collaboration to a new (much-needed) level.<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Meetings: <\/b><span style=\"font-weight: 400;\">Whether it\u2019s hopping on a Slack huddle or a Google hangout<\/span><b>, <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Making real-time calls and scheduling video conferencing will clear up async mishaps and keep teams aligned.<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Communication platforms:<\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"> Communication issues between (distributed) teams are a thing of the past. There are plenty of tools that allow team members to communicate in real-time or asynchronously across borders and time zones.<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>File sharing: <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Every project needs a single source of truth (SSOT) for all project documentation. Whether it\u2019s Google Drive or Dropbox, the ability to upload, share and store documents, images, and other files with team members will keep collaboration smooth.<\/span><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Resource management:<\/b><span style=\"font-weight: 400;\"> Helps plan different available resources needed for a collaboration project, and helps identify team skills and availability to put the best possible project schedule together. Plus, you want a tool that has the ability to <\/span><a href=\"https:\/\/resourceguruapp.com\/integrations\"><span style=\"font-weight: 400;\">integrate with other tools<\/span><\/a><span style=\"font-weight: 400;\"> (such as calendars) and platforms, either through native integrations or a robust API. This can help avoid double booking, allow workload transparency, and ultimately make resource scheduling easier on collaborative projects.\u00a0 <\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project management: <\/b><span style=\"font-weight: 400;\">Collaboration requires tools that let you create, assign, and track the tasks associated with a project. They\u2019re what keep teams on top of their assigned tasks and make sure there\u2019s no confusion.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Join-the-collaboration-revolution\"><\/span><span style=\"font-weight: 400;\">Join the collaboration revolution<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Done right, project collaboration can be a game-changer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sure, it exists to divide up work and delegate tasks to the right people, but it also boosts team morale. Plus, it&#8217;s just plain fun to work with others and bounce ideas off each other. Did anyone ever enjoy working in silos? We doubt it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So let\u2019s kiss those chaotic, disorganized projects goodbye and give project collaboration a try\u2014your project (and sanity) will thank you.<\/span><\/p>\n<h3>Related Resource Guru reads:<\/h3>\n<ul>\n<li><a href=\"https:\/\/resourceguruapp.com\/blog\/workload-planning-guide\">Workload planning: A complete guide<\/a><\/li>\n<li><a href=\"https:\/\/resourceguruapp.com\/blog\/project-owner\">Project owner: How to take ownership of a project<\/a><\/li>\n<li><a href=\"https:\/\/resourceguruapp.com\/blog\/flow-state-scheduling\">Schedule your day for focus: 6 steps toward a flow state for project teams<\/a><\/li>\n<\/ul>\n<p><a href=\"https:\/\/get.resourceguruapp.com\/ebook-confessions-of-a-project-manager\/?utm_source=blog&amp;utm_medium=banner&amp;utm_campaign=COPM\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4165 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png\" alt=\"Download the eBook, Confessions of a Project Manager\" width=\"943\" height=\"242\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-943x242.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1042x268.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1-1536x395.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2023\/02\/ebook-blog-banner-v1.png 1836w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019ve ever tried to complete a project without the right tools, the right team, or the right resources, you know it can feel like an impossible task. But you don\u2019t have to go it alone.&hellip;<\/p>\n","protected":false},"author":30,"featured_media":4023,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[38],"tags":[],"class_list":["post-4022","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Project collaboration | Successful project management<\/title>\n<meta name=\"description\" content=\"Find out how project collaboration can help you build a better team culture, enable innovation, and deliver successful projects\u2014together.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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