{"id":3854,"date":"2022-11-17T09:11:03","date_gmt":"2022-11-17T09:11:03","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=3854"},"modified":"2022-11-30T15:08:08","modified_gmt":"2022-11-30T15:08:08","slug":"remote-project-management-tech-stack","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack","title":{"rendered":"8 key features in your remote project management tech stack"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">It\u2019s hard to <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/10-years-of-working-remotely\"><span style=\"font-weight: 400;\">get remote work right<\/span><\/a><span style=\"font-weight: 400;\">. But <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/remote-team-project-management\"><span style=\"font-weight: 400;\">remote project management<\/span><\/a><span style=\"font-weight: 400;\"> is even more challenging as team leads need to ensure everyone\u2019s aligned and responsibilities are clear \u2013 often across multiple projects and timezones. Remote work requires everyone to communicate better and more frequently to make sure that projects run smoothly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where technology comes into the picture.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sure, just picking out software won\u2019t solve all your problems. But whether you\u2019re an enterprise company or a startup, you need an intuitive and easy-to-use tool that remote project managers can rely on to manage projects, schedules, and workloads across teams.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most remote project management tools are designed to help keep projects on track, teams on schedule, and budgets under control. But not all are designed with the same philosophy in mind\u2014to make remote project management <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-management-plan-mistake\"><span style=\"font-weight: 400;\">less stressful<\/span><\/a><span style=\"font-weight: 400;\"> and more human.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider these features the front-line soldiers in your <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/the-ultimate-guide-to-resource-management\"><span style=\"font-weight: 400;\">resource management<\/span><\/a><span style=\"font-weight: 400;\"> army; they lead the way for creating better employee experiences, productive teams, on-target deadlines, high-quality work, and as a result \u2013 happy clients.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#1-Calendar-integration-%E2%80%93-Never-miss-anything-that-matters\" >1. Calendar integration \u2013 Never miss anything that matters<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#2-Capacity-planning-%E2%80%93-Manage-team-health\" >2. Capacity planning \u2013 Manage team health<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#3-Resource-scheduling-%E2%80%93-Goodbye-overallocation-issues\" >3. Resource scheduling \u2013 Goodbye overallocation issues<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#4-Clash-management-%E2%80%93-The-end-of-double-bookings\" >4. Clash management \u2013 The end of double bookings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#5-Keyboard-shortcuts-%E2%80%93-Less-scrolling-means-increased-productivity\" >5. Keyboard shortcuts \u2013 Less scrolling means increased productivity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#6-Leave-management-%E2%80%93-Because-time-off-means-time-off\" >6. Leave management \u2013 Because time off means time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#7-Search-and-filters-%E2%80%93-Find-who-and-what-you-need-faster\" >7. Search and filters \u2013 Find who and what you need, faster<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#8-Project-forecasting-reports-%E2%80%93-Stay-on-top-of-project-health\" >8. Project forecasting reports \u2013 Stay on top of project health<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\/#Do-a-trial-run-of-your-project-management-tool-before-you-purchase\" >Do a trial run of your project management tool before you purchase<\/a><\/li><\/ul><\/nav><\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"1-Calendar-integration-%E2%80%93-Never-miss-anything-that-matters\"><\/span><b>1. Calendar integration \u2013 Never miss anything that matters<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As a remote project manager, you can\u2019t always know what your team is doing because they\u2019re not right there to ask. Instead, you need unique insight into team availability and workload that\u2019s easily accessible at any given time. Is someone out sick? At the dentist&#8217;s? On a school run?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most of us use multiple calendars to organize our work and personal lives, but as a remote project manager, you don\u2019t want to juggle multiple calendars for each team member. It\u2019s time-consuming and can lead to errors in scheduling.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What you do need is to be able to <a href=\"https:\/\/resourceguruapp.com\/blog\/group-calendar-benefits\">see the whole picture<\/a>, not just the one that shows up on their work calendar. The solution? A calendar integration. By syncing your calendars, you\u2019ll reduce the risk of meeting clashes, missed deadlines, or anything else that matters.<br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Resource Guru offers two calendar integrations<\/strong> with <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/google-calendar-two-way-sync\"><span style=\"font-weight: 400;\">Google Calendar<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/microsoft-outlook-calendar-integration\"><span style=\"font-weight: 400;\">Outlook<\/span><\/a><span style=\"font-weight: 400;\">. Say goodbye to confusion and scheduling conflicts for good. In just one click, you\u2019ll see your bookings in Google Calendar or Outlook as well as in your Resource Guru schedule.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2930 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview-943x430.jpg\" alt=\"google calendar integration with Resource Guru\" width=\"943\" height=\"430\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview-943x430.jpg.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview-1042x475.jpg.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview-1536x700.jpg 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview.jpg 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/03\/google-calendar-sync-overview-943x430@2x.jpg.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Your tool also needs strong privacy settings to protect your team\u2019s personal info such as doctor\u2019s appointments or any other appointment that\u2019s private and confidential. With <\/span><a href=\"https:\/\/resourceguruapp.com\/\"><span style=\"font-weight: 400;\">Resource Guru<\/span><\/a><span style=\"font-weight: 400;\">, events synchronized from outside calendars show up as private, and only the dates and times are visible. You can only see the personal details of your own integrated calendars.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-3046 aligncenter\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy-943x473.png\" alt=\"google calendar integration privacy\" width=\"943\" height=\"473\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy-943x473.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy-1042x523.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy-1536x771.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/google-calendar-event-privacy-943x473@2x.png.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With all bookings in one place, you can be sure you have the most accurate information and schedule remote teams with confidence.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2-Capacity-planning-%E2%80%93-Manage-team-health\"><\/span><b>2. Capacity planning \u2013 Manage team health<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In a remote setting, it\u2019s not as easy to have your finger on the pulse and know how your team is feeling. But staying on top of their workloads and managing their time is your job as a remote project manager.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where capacity planning comes into the picture.<\/span><\/p>\n<p><strong>Remote or not, <a href=\"https:\/\/resourceguruapp.com\/features\/capacity-planning-software\">capacity planning<\/a><\/strong><span style=\"font-weight: 400;\"><strong> is your key to getting ahead of workload issues<\/strong>, <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/how-smart-project-managers-use-scheduling-and-communication-to-combat-project-burnout\"><span style=\"font-weight: 400;\">managing burnout<\/span><\/a><span style=\"font-weight: 400;\">, and <\/span><a href=\"https:\/\/360learning.com\/blog\/employee-engagement-strategy\/\"><span style=\"font-weight: 400;\">improving engagement<\/span><\/a><span style=\"font-weight: 400;\"> among employees. It\u2019ll help you spot workload issues early on or help you quickly identify when you don\u2019t have the people you need for upcoming projects. This could mean two things: employees are overbooked and workloads are getting to an unmanageable point. Or they are booked for other projects or on vacation, and you need to hire freelancers or contract workers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the other extreme, if employee hours aren\u2019t being utilized and team members are waiting around for the next task, you\u2019ll know just from a quick glance at utilization rates. None of these scenarios are ideal of course, but it happens! A capacity planning feature will help you stay on top of any capacity issues that might arise, so you can be proactive about fixing the issues, especially when it comes to burnout.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/great-resignation-resource-management\"><span style=\"font-weight: 400;\">The Great Resignation<\/span><\/a><span style=\"font-weight: 400;\"> sparked by the pandemic was a direct result of employee burnout. And deeper research into <\/span><a href=\"https:\/\/www.mckinsey.com\/mhi\/our-insights\/addressing-employee-burnout-are-you-solving-the-right-problem\"><span style=\"font-weight: 400;\">the factors that lead to burnout<\/span><\/a><span style=\"font-weight: 400;\"> points to chronic workplace stress, unreasonable workloads, and low employee morale. This means, as a project leader, you want to plan ahead and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/workload-management-tips-for-project-managers\"><span style=\"font-weight: 400;\">assign workloads based on human capacity<\/span><\/a><span style=\"font-weight: 400;\">, not hourly calculations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Simply put, book employees for no more than<\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-management-plan-mistake\"><span style=\"font-weight: 400;\"> 80% of their hours<\/span><\/a><span style=\"font-weight: 400;\"> to leave flexibility for an unexpected pivot in <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/scope-creep\"><span style=\"font-weight: 400;\">project scope<\/span><\/a><span style=\"font-weight: 400;\">, a few sick days, or to account for time spent on administrative tasks.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without a capacity planning feature \u2013 especially in a remote workplace \u2013 you won\u2019t know whether you\u2019re over allocating a team member or which team members can help ease the workload. A <\/span><a href=\"https:\/\/resourceguruapp.com\/\"><span style=\"font-weight: 400;\">resource management tool<\/span><\/a><span style=\"font-weight: 400;\"> with a capacity planning feature gives you this information right away, helping you stay on track for current projects and plan for upcoming projects.<\/span><\/p>\n<div id=\"attachment_2803\" style=\"width: 953px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-2803\" class=\"wp-image-2803 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization-943x532.png\" alt=\"Utilization rates\" width=\"943\" height=\"532\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization-943x532.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization-1042x588.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization-1536x867.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization.png 2048w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-resource-utilization-943x532@2x.png.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><p id=\"caption-attachment-2803\" class=\"wp-caption-text\"><em>Get a complete overview of resource utilization with Resource Guru.<\/em><\/p><\/div>\n<p><strong>Capacity planning is integral to <a href=\"https:\/\/resourceguruapp.com\/blog\/drive-project-success\">project success<\/a><\/strong><span style=\"font-weight: 400;\"><strong>,<\/strong> especially in a remote environment where team members might set their own schedules or work in different time zones. Ideally, a capacity planning feature gives you the ability to filter by skills, location, and time zones, so you can put together your project dream team by sourcing the right talent. For instance, if you need a design team for a project that requires heavy synchronous collaboration and many meetings, you don\u2019t want to book three designers who live in time zones with little overlap.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Resource Guru\u2019s custom fields and filters, you can easily see which team members have specific skills, are available over the coming weeks, and are in the same time zone. Once the logistics are taken care of, your team can focus on remote collaboration and produce quality work instead of dozing off at a 6 am meeting.<\/span><\/p>\n<div class=\"adblock adblock--bright06\">\n<div class=\"adblock__image\">\n<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/mc-saatchi.png\" alt=\"M&amp;C Saatchi\" width=\"562\" height=\"576\" class=\"alignnone size-full wp-image-2213\" \/><br \/>\n<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/steffani-sabatinni.png\" alt=\"Steffani Sabatinni\" width=\"528\" height=\"576\" class=\"alignnone size-full wp-image-2207\" \/>\n<\/div>\n<blockquote><p>&#8220;Resource Guru is simple to use. It allows us to optimize our resources and keeps an eye on every project.&#8221;<\/p>\n<footer><strong>Stefania Sabbatini<br \/>\n<\/strong>Digital Production Director<\/footer>\n<p><svg class=\"curve__right\" preserveAspectRatio=\"none\" viewBox=\"0 0 42 236\">\n<path d=\"M42,0H0C20.4,38,31.14,77.5,31.14,118S20.4,198,0,236H42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg><br \/>\n<svg class=\"curve__bottom\" preserveAspectRatio=\"none\" viewBox=\"0 0 236 42\">\n<path d=\"M236,42V0c-38,20.4-77.5,31.14-118,31.14S38,20.4,0,0V42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg>\n<\/p><\/blockquote>\n<div class=\"adblock__link\"><img decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/themes\/resourceguru_2019\/images\/resource-guru-vertical.svg\" \/><br \/>\n<a id=\"customtestimonial\" class=\"button\" href=\"https:\/\/resourceguruapp.com\">Try It Free<\/a><\/div>\n<\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"3-Resource-scheduling-%E2%80%93-Goodbye-overallocation-issues\"><\/span><b>3. Resource scheduling \u2013 Goodbye overallocation issues<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Scheduling software can be clunky and confusing, leading to more hassle than you began with. Your remote project management tool needs to have features that streamline scheduling and prevent overallocation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Resource Guru, you can view team schedules at a glance and make adjustments with a simple drag-and-drop interface. Plus, you can extend, contract, or duplicate bookings to rebalance workloads and keep up with the many moving pieces of project planning.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The availability bar is a <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\"><span style=\"font-weight: 400;\">resource scheduling feature<\/span><\/a><span style=\"font-weight: 400;\"> that provides a quick reference point for assessing the workload of each employee. It gets shorter as an employee\u2019s hours get booked and when you book an employee beyond their billable hours, it turns red, drawing your attention to the overbooking.<\/span><\/p>\n<p>This helps you <a href=\"https:\/\/resourceguruapp.com\/blog\/project-managers-resource-utilization\"><span style=\"font-weight: 400;\">utilize employee hours<\/span><\/a><span style=\"font-weight: 400;\"> at an optimum level and gives you instant visibility into who\u2019s overworked and who\u2019s bored.<\/span><\/p>\n<div id=\"attachment_3543\" style=\"width: 953px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3543\" class=\"wp-image-3543 size-medium\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up-943x588.png\" alt=\"Solve overallocation issues\" width=\"943\" height=\"588\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up-943x588.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up-1042x650.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up-1536x958.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/07\/resource-schedule-close-up-943x588@2x.png.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><p id=\"caption-attachment-3543\" class=\"wp-caption-text\"><em>Stay on top of workloads and scheduling issues with Resource Guru.<\/em><\/p><\/div>\n<h2><span class=\"ez-toc-section\" id=\"4-Clash-management-%E2%80%93-The-end-of-double-bookings\"><\/span><b>4. Clash management \u2013 The end of double bookings<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A big challenge in remote project management is staying ahead of double bookings\u2014employees who are assigned to two or more projects simultaneously tend to work extra hours and rack up overtime expenses for the company. This is a lose-lose situation because employees give up their work-life balance. Eventually, they feel stressed out and either miss deadlines or rush and produce poor-quality work. This, in turn, leads to customer dissatisfaction and churn, which is bad news for your company\u2019s bottom line.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A booking clash management feature helps you proactively <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/solve-resource-overallocation\"><span style=\"font-weight: 400;\">avoid over allocating people<\/span><\/a><span style=\"font-weight: 400;\">. In Resource Guru, this feature forces you to make a choice if you try to add a booking that clashes with an existing one. You either add overtime or add the project to the person\u2019s waiting list. Waitlisted bookings need to be resolved by moving the booking to another date or freeing up the team member\u2019s time on those days.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This way, you prioritize tasks, make calculated decisions, and keep your remote projects in order.\u00a0<\/span><\/p>\n<div id=\"attachment_3859\" style=\"width: 851px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3859\" class=\"size-medium wp-image-3859\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/resource-guru-booking-clash-new-841x671.png\" alt=\"Booking clash options in Resource Guru\" width=\"841\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/resource-guru-booking-clash-new-841x671.png.webp 841w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/resource-guru-booking-clash-new-891x711.png.webp 891w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/resource-guru-booking-clash-new.png 980w\" sizes=\"auto, (max-width: 841px) 100vw, 841px\" \/><p id=\"caption-attachment-3859\" class=\"wp-caption-text\"><em>Booking clash options in Resource Guru.<\/em><\/p><\/div>\n<h2><span class=\"ez-toc-section\" id=\"5-Keyboard-shortcuts-%E2%80%93-Less-scrolling-means-increased-productivity\"><\/span><b>5. Keyboard shortcuts \u2013 Less scrolling means increased productivity<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Keyboard shortcuts may not seem like a super important feature at first, but when you\u2019re an enterprise company or a large agency trying to schedule teams, equipment, and meeting rooms, all of a sudden, shortcuts become daily time savers. Less scrolling? Yes, please.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At Resource Guru, <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/jump-to-people-resources-shortcut\"><span style=\"font-weight: 400;\">our recently released \u201cGo\u201d shortcut<\/span><\/a><span style=\"font-weight: 400;\"> helps you find people or resources faster. When you&#8217;re in the Schedule, you can jump to people and resources faster by simply typing <kbd>G<\/kbd> for GO, and then pressing the first letter of a person\u2019s name (e.g \u201cT\u201d for Tom). Next, you\u2019ll land right on that letter, finding Tom much quicker than you would when scrolling through the Schedule.\u00a0<\/span><\/p>\n<div id=\"attachment_3636\" style=\"width: 1450px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3636\" class=\"wp-image-3636 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/09\/jump-to-people-resources-shortcut.gif\" alt=\"jump to people resources shortcut\" width=\"1440\" height=\"758\" \/><p id=\"caption-attachment-3636\" class=\"wp-caption-text\"><em>Our shortcut in action.<\/em><\/p><\/div>\n<p><span style=\"font-weight: 400;\">Different remote project management tools offer different shortcuts, but you definitely want shortcuts that save time and eliminate repetitive tasks.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"6-Leave-management-%E2%80%93-Because-time-off-means-time-off\"><\/span><b>6. Leave management \u2013 Because time off means time off<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Leave management is a must-have feature in your remote project management tool, especially because your co-workers can\u2019t physically show up at your desk with a reminder that they\u2019re off to Malta next week. Plus, the last thing you want is to get blindsided by an employee\u2019s vacation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In remote companies, time off needs serious documentation, and a <\/span><a href=\"https:\/\/resourceguruapp.com\/features\/leave-management\"><span style=\"font-weight: 400;\">leave management feature<\/span><\/a><span style=\"font-weight: 400;\"> can take care of the details. Whether team members are going on parental leave, working part-time for a few months, or booking paid time off, you can plan workloads in the context of time off and keep things running smoothly even in their absence. PTO shouldn\u2019t be one of the reasons <\/span><a href=\"https:\/\/teamstage.io\/project-management-statistics\/\"><span style=\"font-weight: 400;\">70% of all projects fail<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most importantly, you can plan in advance if you need a full-time employee for coverage or if a few hours from a freelancer will be sufficient. <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/agile-workflows-guide\"><span style=\"font-weight: 400;\">Protect your workflows<\/span><\/a><span style=\"font-weight: 400;\"> from disruption with detailed records of sick time, PTO, or personal leave.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-2798 aligncenter\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-time-off-tracking-943x551.webp\" alt=\"resource guru time off tracking\" width=\"943\" height=\"551\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-time-off-tracking-943x551.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-time-off-tracking-1042x609.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-time-off-tracking.webp 1300w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<div class=\"adblock adblock--bright09\">\n<div class=\"adblock__image\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2210\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/bbh.png\" alt=\"BBH\" width=\"562\" height=\"576\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2203\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/alex-matthews.png\" alt=\"Alex Matthews\" width=\"528\" height=\"576\" \/><\/div>\n<blockquote><p>&#8220;Resource Guru has the perfect balance of simplicity and detail. It\u2019s easy to see where issues might arise.&#8221;<\/p>\n<footer><strong>Alex Matthews<br \/>\n<\/strong>Head of Creative Technology<\/footer>\n<p><svg class=\"curve__right\" preserveAspectRatio=\"none\" viewBox=\"0 0 42 236\">\n<path d=\"M42,0H0C20.4,38,31.14,77.5,31.14,118S20.4,198,0,236H42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg><br \/>\n<svg class=\"curve__bottom\" preserveAspectRatio=\"none\" viewBox=\"0 0 236 42\">\n<path d=\"M236,42V0c-38,20.4-77.5,31.14-118,31.14S38,20.4,0,0V42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg>\n<\/p><\/blockquote>\n<div class=\"adblock__link\"><img decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/themes\/resourceguru_2019\/images\/resource-guru-vertical.svg\" \/><br \/>\n<a id=\"customtestimonial\" class=\"button\" href=\"https:\/\/resourceguruapp.com\">Try It Free<\/a><\/div>\n<\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"7-Search-and-filters-%E2%80%93-Find-who-and-what-you-need-faster\"><\/span><b>7. Search and filters \u2013 Find who and what you need, faster<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Search and filters are powerful and necessary features of any tool. As a remote project manager, you\u2019ll want to be able to quickly find people and projects without having to dig deep.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, the ability to search and filter among your pool of people, projects, and other resources makes it easier for you to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find people and resources in the right location<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find people on the right team<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find people with the right skills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Find people with the right areas of expertise<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">See who\u2019s been booked for specific projects or clients<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This way, you\u2019ll be able to find the right people for the right projects, and ensure that your projects run smoothly without any resource allocation issues due to skillset or experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In Resource Guru, you\u2019ll have default filters immediately available, such as <\/span><i><span style=\"font-weight: 400;\">Job Title<\/span><\/i><span style=\"font-weight: 400;\"> and <\/span><i><span style=\"font-weight: 400;\">Skills<\/span><\/i><span style=\"font-weight: 400;\"> but you can also <\/span><a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/2942058-using-custom-fields-to-categorize-resources-by-skills-department-and-more\"><span style=\"font-weight: 400;\">create custom fields<\/span><\/a><span style=\"font-weight: 400;\"> to add any filters that would be useful for your team or business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can add more general fields such as \u201cLocation\u201d and \u201cTeam\u201d or add \u201cStrengths\u201d and \u201cWeaknesses\u201d to find the best team for your projects. Or why not try something less conventional like \u201cFavorite project type\u201d or \u201cClient deal breakers?\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With custom fields, you can create fields and filter among your resources in a way that works for your specific needs. Because the more you know about your resources, the better off your projects are.<\/span><\/p>\n<div id=\"attachment_3880\" style=\"width: 634px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3880\" class=\"size-medium wp-image-3880\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/create-a-custom-field-624x671.png\" alt=\"Create a custom field\" width=\"624\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/create-a-custom-field-624x671.png.webp 624w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/create-a-custom-field-661x711.png.webp 661w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/create-a-custom-field.png 1156w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\" \/><p id=\"caption-attachment-3880\" class=\"wp-caption-text\"><em>Create any custom field you want in Resource Guru.<\/em><\/p><\/div>\n<div id=\"attachment_3879\" style=\"width: 766px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3879\" class=\"size-medium wp-image-3879\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/filter-resources-756x671.png\" alt=\"Use filters to find the right resources\" width=\"756\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/filter-resources-756x671.png.webp 756w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/filter-resources-801x711.png.webp 801w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/filter-resources.png 1350w\" sizes=\"auto, (max-width: 756px) 100vw, 756px\" \/><p id=\"caption-attachment-3879\" class=\"wp-caption-text\"><em>Use that custom field to filter your resources when booking a new project.<\/em><\/p><\/div>\n<h2><span class=\"ez-toc-section\" id=\"8-Project-forecasting-reports-%E2%80%93-Stay-on-top-of-project-health\"><\/span><b>8. Project forecasting reports \u2013 Stay on top of project health<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/www.pmi.org\/learning\/library\/successful-outcome-forecasting-projects-7231\"><span style=\"font-weight: 400;\">Many projects are canceled<\/span><\/a><span style=\"font-weight: 400;\"> even at late stages if the forecast for success isn\u2019t up to expectations. By using <a href=\"https:\/\/resourceguruapp.com\/features\/project-forecasting-reports\">project forecasting reports,<\/a> you can see the big picture <i>and<\/i> zoom into the little details to make sure there are no surprises along the way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Resource Guru, you can analyze which projects and clients are consuming the most time and resources, the amount of time spent on work that you don\u2019t charge clients for, and whether you are over-servicing or under-servicing your clients. The reports even include time-off data so that you get a clear picture of how vacation, sickness, and other types of leave are impacting your business. This clarity helps you distill where your time is going, what\u2019s working, and what needs to improve, so you can get more accurate with project forecasting and budgeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Managing projects is tricky business, and the reporting feature makes it easy to view performance in terms of numbers, whether you need stakeholder buy-in or to do things differently for the next project. Plus, you can even download Excel reports if you want to analyze the data in different ways or share it more widely.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-2846\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary-943x533.jpg\" alt=\"reporting summary\" width=\"943\" height=\"533\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary-943x533.jpg.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary-1042x589.jpg.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary-1536x868.jpg 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary.jpg 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-reporting-summary-943x533@2x.jpg.webp 1886w\" sizes=\"auto, (max-width: 943px) 100vw, 943px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Do-a-trial-run-of-your-project-management-tool-before-you-purchase\"><\/span><b>Do a trial run of your project management tool before you purchase<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Even if your project management software checks all the boxes, sign up for a trial run to see if it\u2019s the right one for your needs. Most tools offer a free trial, and it\u2019s your chance to explore the features in action and see whether it\u2019s worth the investment. Plus, there may be features you don\u2019t end up using, which means you could choose a lower-priced tier and still have a tool to manage remote projects.\u00a0<\/span><\/p>\n<h4>Want to try Resource Guru? Start a 30-day free trial. No commitment. No strings attached. Just better scheduling.<a href=\"https:\/\/app.resourceguruapp.com\/signup\">\u00a0Sign up now<\/a>.<\/h4>\n<p>&nbsp;<\/p>\n<h3><b>Related Resource Guru reads<\/b><\/h3>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/factors-affecting-resource-capacity-planning\"><span style=\"font-weight: 400;\">Top 5 factors affecting resource capacity planning in 2022<\/span><\/a><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-smoothing-team-performance\"><span style=\"font-weight: 400;\">3 reasons why resource smoothing transforms team performance<\/span><\/a><\/p>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/great-resignation-resource-management\"><span style=\"font-weight: 400;\">How resource management can save you from The Great Resignation<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s hard to get remote work right. But remote project management is even more challenging as team leads need to ensure everyone\u2019s aligned and responsibilities are clear \u2013 often across multiple projects and timezones. Remote work&hellip;<\/p>\n","protected":false},"author":30,"featured_media":3855,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[38],"tags":[],"class_list":["post-3854","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>8 Key Features In Your Remote Project Management Tech Stack<\/title>\n<meta name=\"description\" content=\"Remote project management isn&#039;t easy. 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But the right tool with the right features can help you deliver successful projects \u2013 faster.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tech-stack\" \/>\n<meta property=\"og:site_name\" content=\"Work Life Balance Blog | Resource Guru\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ResourceGuru\" \/>\n<meta property=\"article:published_time\" content=\"2022-11-17T09:11:03+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-11-30T15:08:08+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/11\/7-key-features-in-your-remote-project-management-tech-stack.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2084\" \/>\n\t<meta property=\"og:image:height\" content=\"1422\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jo Johansson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@resourceguruapp\" \/>\n<meta name=\"twitter:site\" content=\"@resourceguruapp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jo Johansson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack\"},\"author\":{\"name\":\"Jo Johansson\",\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/#\\\/schema\\\/person\\\/a590655218e33ce97fa20b3a158c16d1\"},\"headline\":\"8 key features in your remote project management tech stack\",\"datePublished\":\"2022-11-17T09:11:03+00:00\",\"dateModified\":\"2022-11-30T15:08:08+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack\"},\"wordCount\":2302,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/wp-content\\\/uploads\\\/2022\\\/11\\\/7-key-features-in-your-remote-project-management-tech-stack.jpg\",\"articleSection\":[\"Project management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack\",\"url\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack\",\"name\":\"8 Key Features In Your Remote Project Management Tech Stack\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/project-management\\\/remote-project-management-tech-stack#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/wp-content\\\/uploads\\\/2022\\\/11\\\/7-key-features-in-your-remote-project-management-tech-stack.jpg\",\"datePublished\":\"2022-11-17T09:11:03+00:00\",\"dateModified\":\"2022-11-30T15:08:08+00:00\",\"description\":\"Remote project management isn't easy. 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