{"id":3385,"date":"2023-01-03T16:40:38","date_gmt":"2023-01-03T16:40:38","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=3385"},"modified":"2025-02-11T16:33:24","modified_gmt":"2025-02-11T16:33:24","slug":"best-resource-management-tools","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/resource-management\/best-resource-management-tools","title":{"rendered":"7 best resource management tools in 2025"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Many people talk about project management and <a href=\"https:\/\/resourceguruapp.com\/features\/resource-management\">resource management software <\/a>interchangeably. But while there are crossovers in functionality, resource management tools focus on allocating the human resources required for project success, as opposed to purely handling task management.<\/span><\/p>\n<p>In this article, we\u2019re taking a look at some of the best resource management tools that can help you plan manageable workloads for your teams and protect the well-being of your most important assets \u2014your employees.<\/p>\n<h3><b>Why you need a tool for resource management<\/b><\/h3>\n<p>Projects can get complicated fast\u2014even if you\u2019re working on basic tasks with a small team. You need to plan the steps involved for each project, assign the right people for each job, track everyone\u2019s progress from start to finish, and stay within budget. With larger companies, it\u2019s even trickier to reach goals and deadlines if you\u2019re struggling to execute due to resource challenges.<\/p>\n<p>A recent <a href=\"https:\/\/www2.deloitte.com\/content\/dam\/Deloitte\/ua\/Documents\/Press-release\/Survey%20on%20well-being%20at%20work_EN.pdf\" target=\"_blank\" rel=\"noopener\">Deloitte survey<\/a> found that the most significant issues for organizations were the emotional <a href=\"https:\/\/resourceguruapp.com\/blog\/solve-resource-overallocation\">burnout of employees<\/a>, difficulties in team communication, and the uneven distribution of tasks within or between teams. Your human resources have finite time and energy, so you need to be able to allocate their daily tasks in a way that takes their well-being into account.<\/p>\n<p>With a good resource management tool, you can easily manage skill-based task allocations, <a href=\"https:\/\/resourceguruapp.com\/features\/resource-scheduling\">resource scheduling<\/a>, <a href=\"https:\/\/resourceguruapp.com\/features\/capacity-planning-software\">capacity planning<\/a>, forecasting, time tracking, and leave and vacation requests &#8211; plus get actionable insights into productivity and performance.<\/p>\n<p>The tools we\u2019re looking at in this article can either function as a standalone platform for your resource and task management, or be used in conjunction with other project management solutions.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/best-resource-management-tools\/#Best-resource-management-tools-in-2025\" >Best resource management tools in 2025<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/best-resource-management-tools\/#Which-of-these-resource-management-tools-is-right-for-your-business\" >Which of these resource management tools is right for your business?<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Best-resource-management-tools-in-2025\"><\/span><b>Best resource management tools in 2025<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Resource Guru \u2013 Best resource management tool for human resource optimization<\/b><\/h3>\n<p>If you\u2019re searching for a resource management tool that prioritizes the well-being and productivity of your team members\u2014look no further than <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru<\/a>.<\/p>\n<p>It\u2019s built specifically to manage the <a href=\"https:\/\/resourceguruapp.com\/blog\/human-resource-planning-processes\">human resources<\/a> at the heart of every organization\u2014and it\u2019s used by leading brands like Ikea, Ogilvy, and NASA to ensure that teams can complete projects on time while avoiding employee burnout.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3370 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule.png\" alt=\"resource guru team schedule\" width=\"1912\" height=\"1195\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule-943x589.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule-1042x651.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule-1536x960.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/resource-guru-team-schedule-943x589@2x.png.webp 1886w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>Resource Guru users love the simple UI that offers little to no learning curve, plus the intuitive drag-and-drop interface which makes it easy to use for just about anyone. On the software review site, G2, Resource Guru is <a href=\"https:\/\/www.g2.com\/categories\/resource-management?utf8=%E2%9C%93&amp;order=top_shelf\" target=\"_blank\" rel=\"noopener\">rated highest for user satisfaction<\/a> in the resource management category and earned the #1 spot for Best Usability and Best Results in the G2 2025 Winter Report.<\/p>\n<p>Resource Guru also features a unique clash management system which prevents overbooking of your team members and equipment. This means you can easily assign tasks to the team members who are the best fit, while tracking their availability in real-time and enabling you to easily spot and fix resource conflicts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2797 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-booking-clash.png\" alt=\"resource guru clash management\" width=\"1464\" height=\"794\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-booking-clash.png 1464w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-booking-clash-943x511.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/02\/resource-guru-booking-clash-1042x565.png.webp 1042w\" sizes=\"auto, (max-width: 1464px) 100vw, 1464px\" \/><\/p>\n<p>Each team member gets access to their own dashboard in Resource Guru so they can manage their availability and see what\u2019s coming up in their calendar. And with the detailed planning and scheduling features, team members can book their own time off and manage their available hours, no matter how complex their schedules are.<\/p>\n<p>The Availability Bar in the Schedule lets managers see clearly when they can or can&#8217;t book someone\u2014 and when individuals are overloaded with work or working overtime.<\/p>\n<p>Resource Guru is designed to reduce the risk of project breakdowns due to leave, absences, or overallocation\u2014giving project managers an agile way to optimize their resources and allocate work across projects in a healthy way.<\/p>\n<p>Alongside human resource management, Resource Guru also makes it easy to schedule non-human resources (e.g. <a href=\"https:\/\/resourceguruapp.com\/features\/equipment-management-software\">equipment<\/a> and <a href=\"https:\/\/resourceguruapp.com\/features\/meeting-room-booking-system\">meeting rooms<\/a>)\u2014bringing together everything you need for each project in one place.<\/p>\n<p>Resource Guru is a robust, standalone tool for resource management\u2014but it also plays nicely with other popular apps (like <a href=\"https:\/\/resourceguruapp.com\/blog\/microsoft-outlook-calendar-integration\">Outlook Calendar<\/a>) and project management tools. So if you\u2019re looking to get into the nitty gritty of task management, you may like to use it alongside a more task-oriented tool.<\/p>\n<p>But if you\u2019re mainly looking for a better way to manage your human resources <i>and<\/i> stay in control of projects and deadlines, Resource Guru offers flexible and unique solutions to help you reach those goals.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>No learning curve<\/li>\n<li>Advanced clash management<\/li>\n<li>Leave management<\/li>\n<li>Capacity planning<\/li>\n<li>Track and schedule non-human resources<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>Resource Guru has three <a href=\"https:\/\/resourceguruapp.com\/pricing\">straightforward plans<\/a>:<\/p>\n<ul>\n<li><strong>Grasshopper<\/strong> (from $4.16 per user, per month)<\/li>\n<li><strong>Blackbelt<\/strong> (from $6.65 per user, per month)<\/li>\n<li><strong>Master<\/strong> (from $10 per user, per month)<\/li>\n<\/ul>\n<p>You can also add on non-human resources for an extra $2-$6 depending on your plan.<\/p>\n<p>Subscriptions can be billed monthly, or you can subscribe to the annual plan and receive two months free\u2014which makes the pricing seriously competitive for this type of resource management tool.<\/p>\n<p>There is also an option for a generous <a href=\"https:\/\/app.resourceguruapp.com\/signup\">30-day trial<\/a> so you can give the platform a good test drive before you sign up.<\/p>\n<div class=\"adblock adblock--bright03\">\n<div class=\"adblock__image\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2214\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/ogilvy.png\" alt=\"Ogilvy\" width=\"562\" height=\"576\" \/><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2206\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/martin.png\" alt=\"Martin\" width=\"528\" height=\"576\" \/><\/div>\n<blockquote><p>&#8220;With the Guru software we get better insights into our daily planning. Great tool &amp; easy to use.&#8221;<\/p>\n<footer><strong>Martin Verdult<br \/>\n<\/strong>Head of Operations<\/footer>\n<p>&nbsp;<\/p><\/blockquote>\n<div class=\"adblock__link\"><img decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/themes\/resourceguru_2019\/images\/resource-guru-vertical.svg\" \/><br \/>\n<a id=\"customtestimonial\" class=\"button\" href=\"https:\/\/app.resourceguruapp.com\/signup\">Try It Free<\/a><\/div>\n<\/div>\n\n<h3><b>Forecast \u2013 Best all-in-one tool for resource and project management<\/b><\/h3>\n<p><a href=\"https:\/\/www.forecast.app\/\" target=\"_blank\" rel=\"noopener nofollow\">Forecast<\/a> positions itself as \u201cthe fast and simple way to schedule your team across projects\u201d. It\u2019s designed to help companies increase productivity and performance, and includes features for resource management, task management, forecasting, accounting, and business intelligence.<\/p>\n<p>This means it\u2019s ideal for teams who are looking to manage tasks centrally from start to finish. If you\u2019re looking for a solid resource management tool that covers almost every aspect of project management, Forecast is a good all-in-one option.<\/p>\n<p>Forecast is an affordable, user-friendly resource management solution for business owners and startups (ideally companies with teams of over 50 people) who need a better way to track their scheduling and budget.<\/p>\n<blockquote><p>Forecast allows me to track resource allocation, the project&#8217;s scope, timesheets, expenses and overall progress \u2013 all in one place and with an easy-to-understand UI &#8211; <em>G2 review<\/em><\/p><\/blockquote>\n<p>The UI here is modern and intuitive, with user-friendly Kanban boards and list views that make it relatively easy to get set up, plus colorful resource charts. Some customers mention it has a bit of a learning curve\u2014but if you\u2019re used to working in project and time management dashboards, this shouldn\u2019t be a problem.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3389 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view.png\" alt=\"forecast projects view\" width=\"1901\" height=\"925\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view.png 1901w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view-943x459.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view-1042x507.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view-1536x747.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/forecast-projects-view-943x459@2x.png.webp 1886w\" sizes=\"auto, (max-width: 1901px) 100vw, 1901px\" \/><\/p>\n<p>Like <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru<\/a>, Forecast makes it easy for project managers to get a high-level, real-time overview of people\u2019s capacity and workloads. This helps prevent bottlenecks in projects, and burnouts in team members.<\/p>\n<p>Forecast syncs directly with another tool on our list, Harvest, and it also integrates with 29 other popular apps including Google Drive, HubSpot, Pipedrive, Quickbooks, Jira, and Slack. These integrations can help teams save time and improve on reporting and forecasting \u2013 as well as simplifying the resource management side of things.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>iOS and Android apps<\/li>\n<li>Turnkey integrations with 30 apps<\/li>\n<li>Auto scheduler<\/li>\n<li>Workload planning<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>Forecast offers <a href=\"https:\/\/www.forecast.app\/pricing\" target=\"_blank\" rel=\"noopener nofollow\">three standard pricing plans<\/a>:<\/p>\n<ul>\n<li>Lite ($29 per seat per month, with a 10-seat minimum)<\/li>\n<li>Pro ($49 per seat per month, with a 10-seat minimum)<\/li>\n<li>Plus (custom pricing)<\/li>\n<\/ul>\n<p>These plans are billed annually, so you&#8217;re locked in for 12 months. There\u2019s also a 10-seat minimum, which means you&#8217;re paying at least $290 per month (x12). This is almost $3,500 a year \u2013 so it\u2019s not ideal for smaller teams or companies on a budget.<\/p>\n<p>Even though there\u2019s a free trial, the downside to Forecast is that there is no free plan. You also can\u2019t use this platform if you have less than 10 people on board, which makes it a no-go for small teams and organizations.<\/p>\n<h3><b>Smartsheet \u2013 Best resource management tool for time tracking<\/b><\/h3>\n<p><a href=\"https:\/\/www.smartsheet.com\/\" target=\"_blank\" rel=\"noopener nofollow\">Smartsheet<\/a> positions itself as an all-in-one \u201cmodern work management\u201d solution that helps teams to manage projects, automate processes, and scale up to enterprise-grade programs and portfolios. But their strength lies in the platform\u2019s time tracking features.<\/p>\n<p>In the dashboard, you\u2019ll find spreadsheet-style Gantt layouts to help you plan and organize projects in keeping with your organization\u2019s overall goals.<\/p>\n<p>The integrated time tracking and timesheet functions are layered over the Gantt charts to help you to plan and track your projects in real-time, and ensure deadlines can be achieved smoothly. Smartsheet also features mobile time tracking, budget tracking, and expense tracking.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3390 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/smartsheet-gantt-chart.png\" alt=\"smartsheet gantt chart\" width=\"1514\" height=\"868\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/smartsheet-gantt-chart.png 1514w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/smartsheet-gantt-chart-943x541.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/smartsheet-gantt-chart-1042x597.png.webp 1042w\" sizes=\"auto, (max-width: 1514px) 100vw, 1514px\" \/><\/p>\n<p>In terms of resource planning, Smartsheet enables project managers to get a complete overview of available resources, quickly find the right resources for tasks, and <a href=\"https:\/\/resourceguruapp.com\/features\/project-forecasting-reports\">forecast upcoming workloads<\/a>. At the team level, members can collaborate easily within the platform to ensure everyone knows who\u2019s doing what at any given time.<\/p>\n<p>Smartsheet offers a good blend of project and resource management capabilities. It integrates with some of the most popular tools in the market, and provides extra flexibility with its Zapier and API integrations. This means you can squeeze even more value out of the platform with detailed analytics, project management tools, enterprise-level resource planning, and accounting functionality.<\/p>\n<p>While it\u2019s technically able to be used by companies of any size, Smartsheet is the best fit for larger organizations that need to manage more complex projects and <a href=\"https:\/\/resourceguruapp.com\/blog\/team-management-101\">improve team collaboration<\/a> and time tracking.<\/p>\n<p>Users report that some features take time to get the hang of, and overall it has a steeper learning curve than other more user-friendly resource management tools like <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru<\/a> and Float.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>Time tracking<\/li>\n<li>Integrated timesheets<\/li>\n<li>Skills database<\/li>\n<li>Resource forecasting<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>There are currently <a href=\"https:\/\/www.smartsheet.com\/pricing\" target=\"_blank\" rel=\"noopener nofollow\">three plans<\/a> available:<\/p>\n<ul>\n<li>Pro (minimum of 1 user, billed at $9 per user, billed monthly)<\/li>\n<li>Business (Minimum of 3 users, billed at $32 per user, billed monthly)<\/li>\n<li>Enterprise (Custom pricing)<\/li>\n<\/ul>\n<p>Smartsheet has an enterprise focus, so you\u2019ll find the pricing is steeper than other resource management tools out there. For complex team needs, you can also purchase extra add-ons which gives you access to scalable management tools, integrations, and workflow processes.<\/p>\n<h3>Teamdeck.io \u2013 Best resource management tool for teams<\/h3>\n<p><a href=\"https:\/\/teamdeck.io\/\" target=\"_blank\" rel=\"noopener nofollow\">Teamdeck<\/a> might be what you\u2019re looking for if you need to get more visibility into your teams\u2019 productivity and project management. The resource allocation function enables project managers to assign people to tasks based on their skills, seniority, and availability, and track progress across both teams and individuals.<\/p>\n<p>Similar to Smartsheet, Teamdeck has built-in time tracking that helps teams and project managers stay focused and on budget. And like Resource Guru, it offers a <a href=\"https:\/\/resourceguruapp.com\/features\/leave-management\">leave management system<\/a> to avoid project breakdowns based on team member absences.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3392 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779.png\" alt=\"teamdeck schedule\" width=\"1907\" height=\"1013\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779.png 1907w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779-943x501.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779-1042x554.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779-1536x816.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/teamdeck-schedule-e1656009514779-943x501@2x.png.webp 1886w\" sizes=\"auto, (max-width: 1907px) 100vw, 1907px\" \/><\/p>\n<p>The platform gives managers a clear overview of where people and tasks are at, and it can deliver useful insights into performance with its detailed reporting. These include ROI and productivity insights, and budget and payroll reports.<\/p>\n<p>At a team level, Teamdeck helps people manage their own calendars and workload, track time, and request leave and vacations.<\/p>\n<p>Like other good resource management tools, this app integrates with software such as Asana, Google, and Slack to increase functionality.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>Team scheduling<\/li>\n<li>Time tracking<\/li>\n<li>Workload management<\/li>\n<li>Project planning<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>Teamdeck only has a <a href=\"https:\/\/teamdeck.io\/pricing\/\" target=\"_blank\" rel=\"noopener nofollow\">two-tier pricing plan<\/a>:<\/p>\n<ul>\n<li>Basic Resource ($1 per month, billed monthly)<\/li>\n<li>Team Member ($3.99 per month, billed monthly)<\/li>\n<\/ul>\n<p>At a glance, the pricing structure here is\u2026 shall we say, a little confusing. So much so that Teamdeck actually provides a flow diagram on their pricing page to help people understand it.<\/p>\n<p>But if you\u2019re only looking for a basic resource management tool that is controlled and accessed by managers, then the $1 per month cost for \u2018non-active\u2019 resources is a great deal.<\/p>\n<h3>Float \u2013 Best resource management tool for distributed teams<\/h3>\n<p><a href=\"https:\/\/www.float.com\/\" target=\"_blank\" rel=\"noopener nofollow\">Float<\/a> is a resource management tool that provides robust features for distributed teams. It\u2019s a good fit for studios, agencies, and B2B companies\u2014offering solutions to help you schedule resources and visualize workloads in a unified calendar view.<\/p>\n<p>Project managers can easily search employees and contractors, find who\u2019s available for work, and manage everyone\u2019s workload in real time. Daily notifications and reports can be set up for visibility into tasks and assignments, and there\u2019s a handy iPhone app to keep everyone in the loop if they\u2019re away from their desk.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3394 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-scheduling.jpg\" alt=\"float scheduling\" width=\"1830\" height=\"960\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-scheduling.jpg 1830w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-scheduling-943x495.jpg.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-scheduling-1042x547.jpg.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-scheduling-1536x806.jpg 1536w\" sizes=\"auto, (max-width: 1830px) 100vw, 1830px\" \/><\/p>\n<p>However, Float doesn\u2019t have the same capabilities as a tool like <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru<\/a> for scheduling and managing non-human resources &#8211; which can be an important element for project success. It can also be difficult to tell if there are scheduling issues in Float as there isn\u2019t an active clash management or waiting list feature like Resource Guru has.<\/p>\n<p>Most teams rate Float for its user-friendly, intuitive interface. It\u2019s easy to set up and assign projects, and features a drag-and-drop interface. There\u2019s also a handy menu of dashboard shortcuts that can be accessed with one click to save time. However, not everyone agrees. Some users feel the interface is a \u201cbit clunky\u201d and the navigation is \u201ctoo complicated\u201d.<\/p>\n<p>In the schedule view, project managers can get a clear overview of who\u2019s available and what their <a href=\"https:\/\/resourceguruapp.com\/blog\/workload-management-tips-for-project-managers\">workload capacity<\/a> is. If a more granular view is needed, the filtering functions can be applied to get deeper insights into schedules. You can set custom hours for team members, highlight public holidays that may impact people\u2019s availability, and schedule leave and vacations.<\/p>\n<p>Float also provides real-time reports on team capacity, budgets, and resource allocation so you can make smarter decisions in your project planning. Integrations include popular project management apps like Asana and Trello, plus Slack and Google calendar to help everyone stay on track.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3396 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-reports.png\" alt=\"float reports\" width=\"1831\" height=\"1254\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-reports.png 1831w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-reports-943x646.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-reports-1038x711.png.webp 1038w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/float-reports-1536x1052.png 1536w\" sizes=\"auto, (max-width: 1831px) 100vw, 1831px\" \/><\/p>\n<p>If you\u2019re looking for a resource management tool that has similar features to Teamwork, or if you\u2019re looking for a tool you can use alongside your existing project management software \u2013 then Float might be a good fit.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>Resource scheduling<\/li>\n<li>Time tracking<\/li>\n<li>Capacity management<\/li>\n<li>iPhone app<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>Float has <a href=\"https:\/\/www.float.com\/pricing\/\" target=\"_blank\" rel=\"noopener nofollow\">two basic plans<\/a>:<\/p>\n<ul>\n<li>Resource planning ($7.50 per user, billed monthly)<\/li>\n<li>Resource planning and time tracking ($12.50 per user, billed monthly)<\/li>\n<\/ul>\n<p>The basic plan obviously doesn\u2019t include the time tracking feature, so be aware of that if time management is one of your priorities. The top tier unlocks time tracking, and you\u2019ll also get extra features like the ability to compare estimates and actuals and log hours on the mobile app. Float also offers advanced management controls for an extra $7.50 per person, per month.<\/p>\n<p>While users comment that \u201cit\u2019s low cost to get started\u201d they also acknowledge that \u201cpricing is steep for bigger companies\u201d. Float offers similar functionality to <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru<\/a>, but will cost you twice as much per person, per month.<\/p>\n<h3>Mavenlink (now Kantata) \u2013 Best resource management tool for enterprise<\/h3>\n<p><a href=\"https:\/\/www.mavenlink.com\/\" target=\"_blank\" rel=\"noopener nofollow\">Mavenlink<\/a> (which has recently partnered with Kimble to form the Kantata Industry Cloud for Professional Services\u2122)\u00a0 should be on your list of best resource management tools to check out. As well as offering project management features, it also helps companies plan complex operations, and monitor resource availability.<\/p>\n<p>It\u2019s a solid choice for enterprise teams, as it has a business intelligence feature, plus integrates with the Salesforce CRM, Slack, Oracle, SAP, Quickbooks, Jira, and HubSpot. Mavenlink also offers its own native API integration (M-Bridge) which means you don\u2019t need third-party assistance to integrate with other apps.<\/p>\n<p>This technology platform offers a Godzilla-sized stack of features, housed in a system of modern, minimal dashboards\u2014but as you\u2019d expect, this makes the learning curve a lot steeper than its competitors.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3398 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning.png\" alt=\"mavenlink planning\" width=\"1912\" height=\"1026\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning-943x506.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning-1042x559.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning-1536x824.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/mavenlink-planning-943x506@2x.png.webp 1886w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>If allocating time and budget for training isn\u2019t an issue, Mavenlink can take care of almost everything required for large-scale project planning\u2014including team collaboration, accounting, in-depth analysis of projects, budgets, margins, performance, and more.<\/p>\n<p>It can help you streamline your processes for skill management, role-based planning, resource forecasting, and <a href=\"https:\/\/resourceguruapp.com\/features\/capacity-planning-software\">capacity management<\/a> with ease\u2014as well as delivering reports and letting you visualize essential KPIs across projects.<\/p>\n<p>In short, it does a<i> lot<\/i>. This is fine if you\u2019re going to use all of Mavelink\u2019s features to replace your existing tools \u2013 but if you\u2019re only looking for something to improve your resource management capabilities, there are easier and more specialized options like Resource Guru and Float that are designed to handle this much better, and at a much lower cost.<\/p>\n<p>Mavenlink also offers a professional consulting service to help you build out customized reporting for your business and coach your teams on how to get the most out of these resource management tools.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>Resource management<\/li>\n<li>Business intelligence<\/li>\n<li>Workflows<\/li>\n<li>Capacity management<\/li>\n<li>Role and scenario based planning<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>There is <a href=\"https:\/\/www.mavenlink.com\/pricing\" target=\"_blank\" rel=\"noopener nofollow\">no transparent pricing page<\/a> for Mavenlink &#8211; making it impossible to glance at their plans and see how much it will cost compared to the other resource management tools we\u2019ve covered here.<\/p>\n<p>To view the prices, you\u2019ll need to navigate through a selection of dropdowns based on your industry, team size, and country &#8211; then enter your contact details into a lead capture form to view the price based on the options you\u2019ve selected. Or alternatively, you can just call their sales team.<\/p>\n<p>This gives the plan offerings somewhat of a \u201ccloak and dagger\u201d feel, which might turn you off before you\u2019ve even begun to explore Mavenlink as an option. It also suggests things might be about to get <i>really<\/i> expensive.<\/p>\n<div style=\"background-color: #fcf2fe; padding: 30px 40px; margin-top: 40px;\"><em>Resource Guru is the people-focused resource management software \u2013 <a href=\"https:\/\/app.resourceguruapp.com\/signup\">try it free for 30-days<\/a> (no credit card required).<\/em><\/div>\n<p>&nbsp;<\/p>\n<h3><b>Harvest \u2013 Best resource management tool for time and budget-conscious teams<\/b><\/h3>\n<p><a href=\"https:\/\/www.getharvest.com\/\" target=\"_blank\" rel=\"noopener nofollow\">Harvest<\/a> is best known as a time-tracking software, but it also has other features that help with resource planning and scheduling. It gives organizations visibility into team capacity, budgets, and costs, which enable projects to run smoothly from start to finish.<\/p>\n<p>The built-in reporting gives clear, visual analytics that are easy to understand. This allows teams to compare actual time versus budget, plus timesheet and cost data so you can pinpoint how costs are being affected in relation to tasks, and better estimate future projects.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3400 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649.jpg\" alt=\"harvest project reports\" width=\"1912\" height=\"1156\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649.jpg 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649-943x570.jpg.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649-1042x630.jpg.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649-1536x929.jpg 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/06\/harvest-project-reports-e1656001361649-943x570@2x.jpg.webp 1886w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<p>You can use Harvest on any device for maximum productivity, and there\u2019s even an iPhone and Android app to manage things on the move. This platform also integrates with different CRMs and accounting platforms to create a more robust resource management tool.<\/p>\n<p>As we mentioned earlier, Harvest also syncs directly with Forecast. With their combined powers, you\u2019re able to schedule your team members and track their capacity for work. You can also turn your timesheets into detailed reports that give insights into individual team member performance, overtime, billable time, and progress on tasks. But this means paying double the subscription fee to get both feature sets.<\/p>\n<p>Harvest also enables the creation of invoices based on timesheets that can be sent out directly from the dashboard\u2014saving your organization time and reducing your spend on third-party software.<\/p>\n<p><b>Key features<\/b><\/p>\n<ul>\n<li>iOS and Android app<\/li>\n<li>Time tracking<\/li>\n<li>Invoice management<\/li>\n<li>Reporting<\/li>\n<\/ul>\n<p><b>Pricing<\/b><\/p>\n<p>There are two straightforward <a href=\"https:\/\/www.getharvest.com\/pricing\" target=\"_blank\" rel=\"noopener nofollow\">pricing plans<\/a>:<\/p>\n<ul>\n<li>Free forever<\/li>\n<li>Pro ($12 per seat, billed monthly)<\/li>\n<\/ul>\n<p>Harvest is one of the only resource management tools on our list to offer a free plan. It allows for one user and up to two projects\u2014and generously includes all the features on the Pro plan, like time and expense tracking, mobile apps, invoices, and integrations.<\/p>\n<p>The free plan makes Harvest appealing for small teams, but those teams really do need to be small. With a limit of just one user and two projects, it\u2019s only really suitable for sole operators who are managing small amounts of work at any given time.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Which-of-these-resource-management-tools-is-right-for-your-business\"><\/span>Which of these resource management tools is right for your business?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Managing the time and energy of your team members is essential to the <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-management-techniques\">success of projects<\/a> and organizational goals. If you don\u2019t have the right resource management systems in place, poor planning can wreak havoc on your timelines, budgets, and the well-being of your team members.<\/p>\n<p>When you\u2019re looking for a better way to manage resources in your organization, start by thinking about your organization\u2019s primary needs when you\u2019re comparing software options.<\/p>\n<p>For large companies, Mavenlink and Smartsheet are both excellent, if expensive, solutions with plenty of features (though setting them up could require a project team in itself) \u2013 while tools like Harvest are better suited for small businesses with a particular need for time tracking.<\/p>\n<p>If you urgently need to get your team\u2019s time management under control so you can plan and schedule resources better, then Teamdeck and Float might be a good fit.<\/p>\n<p>And if you\u2019re dedicated to the productivity and wellbeing of your team members, <a href=\"https:\/\/resourceguruapp.com\/\">Resource Guru <\/a>is laser-focused on resource management, so it has everything you need to make smarter resourcing decisions, balance individual workloads, improve team morale, and help people do their best work.<\/p>\n<p><strong><a href=\"https:\/\/app.resourceguruapp.com\/signup\">Try Resource Guru for 30 days<\/a> and see how better resource management can help you keep your projects on track and your teams happy.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many people talk about project management and resource management software interchangeably. But while there are crossovers in functionality, resource management tools focus on allocating the human resources required for project success, as opposed to purely handling&hellip;<\/p>\n","protected":false},"author":29,"featured_media":3386,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[58,54],"tags":[],"class_list":["post-3385","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-resource-management","category-software-reviews"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Resource Management Tools in 2025 | Resource Guru<\/title>\n<meta name=\"description\" content=\"The best resource management tools will help you manage workloads and keep teams productive. 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