{"id":3060,"date":"2022-04-13T14:25:35","date_gmt":"2022-04-13T14:25:35","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=3060"},"modified":"2024-03-06T09:31:26","modified_gmt":"2024-03-06T09:31:26","slug":"remote-project-management-tips","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips","title":{"rendered":"Master remote project management with these 4 tips"},"content":{"rendered":"<p>Unless you\u2019ve been living under a rock since the COVID-19 pandemic started (#nojudgment), you\u2019ve probably heard over and over that remote work is here to stay.<\/p>\n<p>Owl Labs found that <a href=\"https:\/\/resources.owllabs.com\/hubfs\/SORW\/SORW_2021\/owl-labs_state-of-remote-work-2021_report-final.pdf?utm_campaign=State%20of%20Remote%20Work%202021&amp;utm_medium=email&amp;_hsmi=180908804&amp;_hsenc=p2ANqtz-_YANh8MZVi75_KlsyWNz2saadWXmYIyEelc94R2Y6szi8uvRlI-dW2vnOuZZxfJRwW4BsZryYOeQFhn4i85p9LKgCbIA&amp;utm_content=180908804&amp;utm_source=hs_automation\" target=\"_blank\" rel=\"noopener\">69% of U.S. respondents<\/a> work remotely or had worked remotely during the pandemic. Upwork also predicts that around <a href=\"https:\/\/www.upwork.com\/research\/future-workforce-report\" target=\"_blank\" rel=\"noopener\">28% of the American workforce<\/a> will be fully remote by 2026.<\/p>\n<p>Employees are eager for these opportunities. ZipRecruiter notes jobs listed as \u201cremote\u201d <a href=\"https:\/\/www.nbcnews.com\/business\/economy\/full-return-work-dead-experts-say-remote-only-growing-rcna11323\" target=\"_blank\" rel=\"noopener\">receive 300% more applications<\/a> than non-remote positions. Additionally, remote workers report <a href=\"https:\/\/www.flexjobs.com\/blog\/post\/remote-work-statistics\/\" target=\"_blank\" rel=\"noopener\">increased productivity, better mental health, and greater job satisfaction<\/a>.<\/p>\n<p>There are definite benefits to these flexible work arrangements for both team members and managers. Still, remote project management can be overwhelming, especially if you\u2019ve never done it before. Remote work brings up new challenges for PMs to overcome, from keeping track of the availability and productivity of all team members to making sure full-time employees and freelancers feel supported.<\/p>\n<p>To adapt and thrive as a remote project manager, follow these 4 tips that\u2019ll set you, your team, and your projects up for success.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips\/#1-Evaluate-your-project-management-tools\" >1. Evaluate your project management tools<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips\/#2-Regularly-check-in-with-project-team-members\" >2. Regularly check in with project team members<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips\/#3-Find-ways-for-your-team-to-connect\" >3. Find ways for your team to connect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips\/#4-Maintain-your-own-work-life-balance\" >4. Maintain your own work-life balance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/project-management\/remote-project-management-tips\/#Thoughtful-remote-project-management-can-boost-project-success\" >Thoughtful remote project management can boost project success<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1-Evaluate-your-project-management-tools\"><\/span><b>1. Evaluate your project management tools<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When working remotely, the technology you use to manage assignments plays an even more critical role in determining project success or failure.<\/p>\n<p>Project management hinges on successful collaboration. Without digital tools that help you communicate with your remote team, see what they\u2019re working on, and manage workloads, though, it\u2019s incredibly challenging to work together effectively.<\/p>\n<p>Review your project management app or software and ask yourself these three questions to determine whether it\u2019s time for <a href=\"https:\/\/resourceguruapp.com\/\">new project management software<\/a> that will better support your remote project management needs:<\/p>\n<h3><b>Can you monitor availability, <\/b><a href=\"https:\/\/resourceguruapp.com\/blog\/project-managers-resource-utilization\"><b>utilization rates<\/b><\/a><b> and<\/b> <a href=\"https:\/\/resourceguruapp.com\/blog\/capacity-planning-tools\"><b>capacity<\/b><\/a><b>?<\/b><\/h3>\n<p>When you\u2019re managing projects across a remote team that has different work hours, different time zones, and different locations, you need a bird\u2019s-eye view of everyone\u2019s updated schedules and workloads. This is key to avoiding over- and under-utilization when <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-scheduling-guide\">resource scheduling<\/a>. Visibility also helps you <a href=\"https:\/\/www.forbes.com\/sites\/darrenmenabney\/2020\/10\/21\/how-micromanagement-kills-any-remote-team-and-what-to-do-about-it\/?sh=5ed5473c34e0\" target=\"_blank\" rel=\"noopener\">avoid remote work micromanagement<\/a> and messaging people constantly, which can quickly destroy morale.<\/p>\n<div id=\"attachment_2617\" style=\"width: 1700px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-2617\" class=\"wp-image-2617 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule.png\" alt=\"monitor availability and capacity in the resource guru schedule\" width=\"1690\" height=\"952\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule.png 1690w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-943x531.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-1042x587.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-1536x865.png 1536w\" sizes=\"auto, (max-width: 1690px) 100vw, 1690px\" \/><p id=\"caption-attachment-2617\" class=\"wp-caption-text\"><em>Resource Guru gives project managers a detailed overview of what everyone is working on and for how long, making it easy to shift workloads and plan future projects without overbooking resources.<\/em><\/p><\/div>\n<h3><b>Can you quickly search your platform to <\/b><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-allocation-guide\"><b>find the best resource for the job<\/b><\/a><b>?<\/b><\/h3>\n<p>Unless you\u2019re directly involved in onboarding, remote working makes it\u2019s easy to miss new freelance and full-time hires. With a searchable directory, you can still find staff with the right skills and availability for a task, even if you\u2019ve never met them.<\/p>\n<h3><b>Can you sync your app or software with other calendar tools?<\/b><\/h3>\n<p>Remote work generally allows for more flexible schedules. So, someone can have a doctor\u2019s appointment in the middle of the day and work later the next day to make up for it. <a href=\"https:\/\/resourceguruapp.com\/blog\/google-calendar-two-way-sync\">Calendar integrations<\/a>\u00a0helps prevent accidental booking clashes when <a href=\"https:\/\/resourceguruapp.com\/features\/project-scheduling-software\">project planning<\/a> by factoring in personal time off, so you won\u2019t book someone when they\u2019re actually unavailable.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2-Regularly-check-in-with-project-team-members\"><\/span><b>2. Regularly check in with project team members<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You lose a lot of organic opportunities for conversation when working remotely. So, it\u2019s important to proactively reach out to team members to catch up and make sure they have what they need to excel in their roles.<\/p>\n<p>When working alone behind a computer, it\u2019s easy for people to feel like they need to keep pushing through, even when they\u2019re burnt out or upset. And the virtual world makes it harder for managers to clearly tell who\u2019s struggling. A Slack message just doesn\u2019t carry the same meaning as body language, and it\u2019s not like you can just pop by someone\u2019s office if you think they\u2019re having a bad day.<\/p>\n<p>Scheduling regular \u201ctemperature checks\u201d will give people a safe space to discuss any problems. Then, you can work together to come up with solutions.<\/p>\n<p>If you don\u2019t make yourself available for these kinds of conversations, you increase the likelihood of employees quitting out of frustration. This can derail your projects and make resource allocation more difficult. Turnover also has a negative impact on team morale, especially in remote environments where losing coworkers can make the \u201cworkplace\u201d feel that much lonelier.<\/p>\n<p>Talking with your team is also important for career development purposes. In Buffer\u2019s 2022 State of Remote Work Report, nearly half of remote workers think it\u2019s <a href=\"https:\/\/buffer.com\/state-of-remote-work\/2022\" target=\"_blank\" rel=\"noopener\">harder to advance their careers<\/a>. So, ask about professional goals and look for opportunities to cultivate team members\u2019 secondary skills in future projects. They\u2019ll get experience that supports their growth, and you can place them on more billable work. Win-win.<\/p>\n<div class=\"adblock adblock--bright09\">\n<div class=\"adblock__image\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2210\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/bbh.png\" alt=\"BBH\" width=\"562\" height=\"576\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2203\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/alex-matthews.png\" alt=\"Alex Matthews\" width=\"528\" height=\"576\" \/><\/div>\n<blockquote><p>&#8220;Resource Guru has the perfect balance of simplicity and detail. It\u2019s easy to see where issues might arise.&#8221;<\/p>\n<footer><strong>Alex Matthews<br \/>\n<\/strong>Head of Creative Technology<\/footer>\n<p><svg class=\"curve__right\" preserveAspectRatio=\"none\" viewBox=\"0 0 42 236\">\n<path d=\"M42,0H0C20.4,38,31.14,77.5,31.14,118S20.4,198,0,236H42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg><br \/>\n<svg class=\"curve__bottom\" preserveAspectRatio=\"none\" viewBox=\"0 0 236 42\">\n<path d=\"M236,42V0c-38,20.4-77.5,31.14-118,31.14S38,20.4,0,0V42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg>\n<\/p><\/blockquote>\n<div class=\"adblock__link\"><img decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/themes\/resourceguru_2019\/images\/resource-guru-vertical.svg\" \/><br \/>\n<a id=\"customtestimonial\" class=\"button\" href=\"https:\/\/resourceguruapp.com\">Try It Free<\/a><\/div>\n<\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"3-Find-ways-for-your-team-to-connect\"><\/span><b>3. Find ways for your team to connect<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the biggest challenges of remote project management is figuring out how to develop and maintain personal relationships without meeting in person, (you can\u2019t just drop by Jenna\u2019s office and chat about the latest Bridgerton episode).<\/p>\n<p>Humans are social creatures and crave meaningful interactions with one another. Without a sense of camaraderie and support, remote work can become extremely dissatisfying, making it harder for people to do their jobs well. In fact, a two-year study by Stanford found that most remote workers in their test group <a href=\"https:\/\/www.inc.com\/scott-mautz\/a-2-year-stanford-study-shows-astonishing-productivity-boost-of-working-from-home.html\" target=\"_blank\" rel=\"noopener\">who wanted to return to the office<\/a> listed feeling isolated as the main reason.<\/p>\n<p>While video conferencing on Zoom isn\u2019t the same thing as a face-to-face meet up, you can still help your remote project team come together and keep their spirits up with the following activities:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Take a virtual coffee or lunch break together.<\/b> A virtual break room is still a break room. Holding space for non-work-related conversations during the day helps your team connect and breaks up the monotony. It\u2019s also a good way to encourage your busiest staff to take time to relax.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Share asynchronous \u201cget to know you\u201d prompts.<\/b> Ask team members to fill out a brief fun-facts survey whenever they have a chance and collect all the responses in one document. This way, staff can learn more about each other and identify shared attributes and areas of interest before they even meet. It\u2019s fun discovering what you have in common with people across the country or globe.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Acknowledge and celebrate the work your team is doing.<\/b> Telling your team members \u201cthank you\u201d and recognizing their unique contributions and milestones are small tasks with a big impact. A 10-year O.C. Tanner study found that 79% of people said they <a href=\"https:\/\/edubirdie.com\/wp-content\/uploads\/2024\/02\/White-Paper-Performance-Accelerated.pdf\" target=\"_blank\" rel=\"noopener\">quit their jobs<\/a> due to \u201ca lack of appreciation.\u201d Making sure your remote staff knows they\u2019re all valued through the highs and lows proves that someone always has their back.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Host virtual after-hours events. <\/b>After-work hangouts with coworkers were a staple of many professionals\u2019 lives pre-pandemic. Keep the social scene alive with virtual team-building activities like a happy hour, <a href=\"https:\/\/www.brightful.me\/play\/\" target=\"_blank\" rel=\"noopener\">game night<\/a>, or group fitness class.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"4-Maintain-your-own-work-life-balance\"><\/span><b>4. Maintain your own work-life balance<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We often cover the importance of <a href=\"https:\/\/resourceguruapp.com\/blog\/solve-resource-overallocation\">preventing burnout among your team members<\/a>, but it\u2019s equally important to remind our PM readers to take care of <i>their own<\/i> mental and emotional wellbeing.<\/p>\n<p>Owl Labs found that over half of remote workers admitted to <a href=\"https:\/\/resources.owllabs.com\/hubfs\/SORW\/SORW_2021\/owl-labs_state-of-remote-work-2021_report-final.pdf?utm_campaign=State%20of%20Remote%20Work%202021&amp;utm_medium=email&amp;_hsmi=180908804&amp;_hsenc=p2ANqtz-_YANh8MZVi75_KlsyWNz2saadWXmYIyEelc94R2Y6szi8uvRlI-dW2vnOuZZxfJRwW4BsZryYOeQFhn4i85p9LKgCbIA&amp;utm_content=180908804&amp;utm_source=hs_automation\" target=\"_blank\" rel=\"noopener\">working more hours<\/a> than when they were in the office. Maintaining work boundaries and time for rest and relaxation is key to staying healthy, happy, and able to do your best work as a project manager.<\/p>\n<p>Buffer found that remote workers listed the <a href=\"https:\/\/buffer.com\/state-of-remote-work\/2022\" target=\"_blank\" rel=\"noopener\">inability to \u201cunplug\u201d from work<\/a> as their top struggle. This definitely extends to remote project management.<\/p>\n<div id=\"attachment_3062\" style=\"width: 1670px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-3062\" class=\"wp-image-3062 size-full\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles.png\" alt=\"remote project management struggles\" width=\"1660\" height=\"1180\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles.png 1660w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles-943x671.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles-1000x711.png.webp 1000w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles-362x258.png.webp 362w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles-1536x1092.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2022\/04\/buffer-remote-work-struggles-362x258@2x.png.webp 724w\" sizes=\"auto, (max-width: 1660px) 100vw, 1660px\" \/><p id=\"caption-attachment-3062\" class=\"wp-caption-text\"><em>Source: <a href=\"https:\/\/buffer.com\/state-of-remote-work\/2022\" target=\"_blank\" rel=\"noopener\">Buffer 2022 State of Remote Work<\/a><\/em><\/p><\/div>\n<p>As Digital Project Manager member Claire Harrington <a href=\"https:\/\/thedigitalprojectmanager.com\/how-to-deal-with-burnout-at-work\/\" target=\"_blank\" rel=\"noopener\">notes<\/a>, you most likely \u201cfeel like a lot falls on your shoulders\u201d due to your high level of involvement in executing every project. Combine that pressure to juggle so many different parts and people with the ability to work anywhere at anytime, and it\u2019s easy to see how overworking can become a problematic habit.<\/p>\n<p>As the saying goes, <a href=\"https:\/\/modern-minds.com\/you-cant-pour-from-an-empty-cup-why-self-care-isnt-selfish\/\" target=\"_blank\" rel=\"noopener\">\u201cyou can\u2019t pour from an empty cup.\u201d<\/a> Take a deep breath and <a href=\"https:\/\/resourceguruapp.com\/blog\/stress-busting-habits-of-happy-pms\">give yourself permission to step back<\/a>, whether that\u2019s taking a mental health day, deleting Slack from your phone, or refusing to answer emails after a certain time.<\/p>\n<p>Not only is this beneficial for you, but it sets a great example for your team. By keeping clear work-life boundaries, you\u2019ll inspire your team members to do the same, reducing the chances of burnout on their end.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Thoughtful-remote-project-management-can-boost-project-success\"><\/span><b>Thoughtful remote project management can boost project success<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Change can be tough at first. But once you master remote collaboration, you\u2019ll have happier team members, higher-quality deliverables, and the satisfaction of knowing you\u2019re contributing to a positive shift in how we all approach our work days. And that\u2019s well worth the adjustment period.<\/p>\n<p>Listen to<a href=\"https:\/\/www.wundermanthompson.com\/colombia\" target=\"_blank\" rel=\"noopener\"> Wunderman Thompson<\/a> CEO\u00a0<a href=\"https:\/\/www.wundermanthompson.com\/people\/julian-mercado\" target=\"_blank\" rel=\"noopener\">Julian Mercado<\/a> explain how Resource Guru helps project managers easily manage work and resources <a href=\"https:\/\/resourceguruapp.com\/blog\/customer-spotlight-why-wunderman-colombia-allocate-projects-with-resource-guru\">across 60 different countries<\/a>.<\/p>\n<h3><b>Related Resource Guru content<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/resourceguruapp.com\/blog\/how-to-schedule-employees-effectively\">Your staff aren\u2019t robots: how to schedule employees effectively<\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/resourceguruapp.com\/blog\/workload-management-tips-for-project-managers\">The top 5 workload management tips for project managers<\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/resourceguruapp.com\/blog\/how-to-make-onboarding-your-new-projects-even-easier\">Guide to project onboarding (checklist and common problems)<\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/resourceguruapp.com\/blog\/smart-project-negotiating-strategies\">Guide to negotiation in project management<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Unless you\u2019ve been living under a rock since the COVID-19 pandemic started (#nojudgment), you\u2019ve probably heard over and over that remote work is here to stay. Owl Labs found that 69% of U.S. respondents work remotely&hellip;<\/p>\n","protected":false},"author":29,"featured_media":3061,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[38],"tags":[],"class_list":["post-3060","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Master remote project management with these 4 tips<\/title>\n<meta name=\"description\" content=\"Remote work makes project management harder. 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