{"id":1658,"date":"2022-01-11T10:01:57","date_gmt":"2022-01-11T10:01:57","guid":{"rendered":"https:\/\/resourceguru.wpengine.com\/?p=1658"},"modified":"2024-08-26T13:22:37","modified_gmt":"2024-08-26T13:22:37","slug":"resource-management-guide","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide","title":{"rendered":"The ultimate guide to resource management"},"content":{"rendered":"<p>Resource management sounds like an administrative task, but it\u2019s inherently human. Resource management is about using your most important resource\u2014people\u2014in an empowering and efficient way.<\/p>\n<p>Effective resource management is key to ensuring a happier, more fulfilling workplace where projects are completed on time while leaving room for employees to enjoy the work they are doing. Done right, it helps your employees avoid long hours, tight deadlines, and heavy workloads. But overlook this important aspect of business, and you incur expenses in overtime and risk losing talented people to burnout and job dissatisfaction.<\/p>\n<p>Resources include people, budgets, equipment, meeting rooms\u2014everything that facilitates projects. But your human resources are the ones driving the projects forward, so managing them well is critical to both employee experience and organizational growth.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">In this article \ud83d\udcd6<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide\/#What-is-resource-management\" >What is resource management?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide\/#4-ways-to-apply-resource-management\" >4 ways to apply resource management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide\/#Employee-satisfaction-depends-on-effective-resource-management\" >Employee satisfaction depends on effective resource management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide\/#Benefits-of-using-software-for-resource-management\" >Benefits of using software for resource management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/resourceguruapp.com\/blog\/resource-management\/resource-management-guide\/#Empower-employees-with-resource-management-instead-of-stretching-them-thin\" >Empower employees with resource management instead of stretching them thin<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What-is-resource-management\"><\/span>What is resource management?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Resource management is a process that involves <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-scheduling-guide\">scheduling and allocating<\/a> resources to optimize your team\u2019s time and keep projects on track without overbooking people. It helps you distribute resources where they are needed so that you have a clear idea of who is doing what, when, and where.<\/p>\n<p>At its core, resource management is about balancing cost, scope, and time such that employees are smoothly able to achieve the final, high-quality output. Often referred to as the \u201c<a href=\"https:\/\/www2.deloitte.com\/content\/dam\/Deloitte\/us\/Documents\/about-deloitte\/us-about-deloitte-tech-bytes-part-4.pdf\" target=\"_blank\" rel=\"noopener\">iron triangle<\/a>\u201d or the golden triangle of project management, the three elements of cost, scope, and time are interrelated, and changing one will have an impact on one or both of the other two.<\/p>\n<p>For instance, if you book an employee for a project, but they don\u2019t have availability, it will mean a missed deadline and will impact project timelines. You may need to rush hire a freelancer to cover for the employee, raising costs and running the risk of producing low-quality work.<\/p>\n<p>With effective resource management, you can schedule, allocate, and use people so that you have complete visibility even before you overbook an employee. It helps you maintain harmony between the elements instead of having them compete with one another.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2704\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management.png\" alt=\"iron triangle of project management\" width=\"1912\" height=\"963\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management.png 1912w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management-943x475.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management-1042x525.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management-1536x774.png 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2017\/05\/iron-triangle-of-project-management-943x475@2x.png.webp 1886w\" sizes=\"auto, (max-width: 1912px) 100vw, 1912px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4-ways-to-apply-resource-management\"><\/span>4 ways to apply resource management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Resource management comprises planning and allocating for current needs, forecasting future needs, and monitoring resource use with the help of reports. We go into detail on each:<\/p>\n<h3>1. Resource planning and forecasting<\/h3>\n<p>A <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-planning-guide\">resource management plan<\/a> helps identify the number and type of resources required for each element of your project, so you stay on budget and on deadline. Every project size is different and needs different people and skills to complete. <a href=\"https:\/\/resourceguruapp.com\/blog\/5-tips-for-resource-forecasting-in-project-management\">Resource forecasting<\/a> helps anticipate those needs in advance so that you can identify gaps in availability. It can help you determine whether you have the skills in-house or if you need to hire freelancers, and whether you have the budget to cover those costs.<\/p>\n<p><strong><a href=\"https:\/\/resourceguruapp.com\/blog\/download-a-free-resource-scheduling-template-for-excel\">Download<\/a> a free resource planning template<\/strong><\/p>\n<h3>2. Resource allocation and scheduling<\/h3>\n<p><a href=\"https:\/\/resourceguruapp.com\/blog\/resource-allocation-guide\">Resource allocation<\/a> is the act of distributing and <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-scheduling-guide\">scheduling tasks<\/a> so that each task is assigned to a team member, has start and end dates, and a status. But it\u2019s not as simple as it sounds. Two different projects may require the same team members, the scope of the project may change, and some employees may unexpectedly get sick or be unavailable for the duration of the project. Without a tool to do this with, this can be a time-intensive task, especially if you\u2019re manually updating spreadsheets.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2617\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule.png\" alt=\"Resource Guru Schedule\" width=\"1690\" height=\"952\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule.png 1690w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-943x531.png.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-1042x587.png.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/11\/Resource-Guru-Schedule-1536x865.png 1536w\" sizes=\"auto, (max-width: 1690px) 100vw, 1690px\" \/><\/p>\n<h3>3. Resource leveling and smoothing<\/h3>\n<p>Resource leveling means creating reasonable workloads for your employees. However, this method only skims the surface and doesn\u2019t account for buffer time for employees. <a href=\"https:\/\/resourceguruapp.com\/blog\/resource-planning-guide\">Resource smoothing<\/a> is the smarter way to manage employee time\u2014 allocate fewer hours to begin with. This type of mindful resource utilization views resources as human, with schedules, abilities, and attention spans that are subject to change.<\/p>\n<p>When you are cognizant of this fluidity and create buffers, employees are left with some time to catch up on a backlog, put in more hours when it\u2019s really needed, and don\u2019t get terribly behind when they need to take a sick day or attend to a personal situation. It ensures that your employees aren\u2019t stretched thin, and deadlines are still being met. Ultimately, resource smoothing and resource utilization are critical to the success of your project.<\/p>\n<h3>4. Resource reporting<\/h3>\n<p>Resource reporting uses metrics to give you insights into how your resources are being used and how much capacity you have. It is a great way to distribute workloads evenly and use your human resources in a way that leaves room for innovation, knowledge sharing, and continuous learning.<\/p>\n<div class=\"adblock adblock--bright09\">\n<div class=\"adblock__image\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2210\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/bbh.png\" alt=\"BBH\" width=\"562\" height=\"576\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2203\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2019\/12\/alex-matthews.png\" alt=\"Alex Matthews\" width=\"528\" height=\"576\" \/><\/div>\n<blockquote><p>&#8220;Resource Guru has the perfect balance of simplicity and detail. It\u2019s easy to see where issues might arise.&#8221;<\/p>\n<footer><strong>Alex Matthews<br \/>\n<\/strong>Head of Creative Technology<\/footer>\n<p><svg class=\"curve__right\" preserveAspectRatio=\"none\" viewBox=\"0 0 42 236\">\n<path d=\"M42,0H0C20.4,38,31.14,77.5,31.14,118S20.4,198,0,236H42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg><br \/>\n<svg class=\"curve__bottom\" preserveAspectRatio=\"none\" viewBox=\"0 0 236 42\">\n<path d=\"M236,42V0c-38,20.4-77.5,31.14-118,31.14S38,20.4,0,0V42Z\" style=\"fill:#40264d;fill-rule:evenodd\"\/><\/svg>\n<\/p><\/blockquote>\n<div class=\"adblock__link\"><img decoding=\"async\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/themes\/resourceguru_2019\/images\/resource-guru-vertical.svg\" \/><br \/>\n<a id=\"customtestimonial\" class=\"button\" href=\"https:\/\/resourceguruapp.com\">Try It Free<\/a><\/div>\n<\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"Employee-satisfaction-depends-on-effective-resource-management\"><\/span>Employee satisfaction depends on effective resource management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Providing a great employee experience is one of the biggest challenges for the modern workplace, and it hinges on effective resource management. Especially in a pandemic that has overturned past ways of working and reset expectations about <a href=\"https:\/\/www.bloomberg.com\/news\/articles\/2020-07-29\/how-the-pandemic-is-changing-the-world-of-work-life-balance\">work-life balance<\/a>, employers need to prioritize job satisfaction and happiness at work.<\/p>\n<p>Resource management doesn\u2019t just let you manage employee time effectively; it enables you to adopt a human approach to managing people. When an employee is able to stay on top of tasks, meet deadlines without stress, and maintain a work-life balance, it makes them more productive and engaged, leading to <a href=\"https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC6953715\/\">higher job satisfaction<\/a>. When employees have a happy environment where completing projects is possible and feels good, it builds trust that the employer cares about their well-being and, in turn, boosts retention.<\/p>\n<p>In the absence of efficient resource management, workloads become unevenly distributed, and employees end up overbooked and exhausted. An unsustainable workload is one of the <a href=\"https:\/\/www.researchgate.net\/publication\/246546370_Making_a_significant_difference_with_burnout_interventions_Researcher_and_practitioner_collaboration\">main causes of burnout<\/a> among employees. <a href=\"https:\/\/resourceguruapp.com\/blog\/how-smart-project-managers-use-scheduling-and-communication-to-combat-project-burnout\">Burned out<\/a> and dissatisfied employees struggle to perform well with customers. In a <a href=\"https:\/\/www.eaglehillconsulting.com\/insights\/customer-experience-employee-experience\/\">survey of 1,000 employees<\/a>, 64% said that their \u201cemployee experience impacts their ability to serve customers.\u201d Ultimately, this has a ripple effect on your bottom line.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Benefits-of-using-software-for-resource-management\"><\/span>Benefits of using software for resource management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/resourceguruapp.com\/\">Resource management software<\/a> is technology that allows you to plan, schedule, allocate, and shuffle resources as needed.<\/p>\n<p>Traditionally, companies have <a href=\"https:\/\/resourceguruapp.com\/blog\/solving-the-resource-scheduling-problem\">relied on spreadsheets<\/a>, calendars, whiteboards, and even paper. These approaches might work with small teams, but as projects scale in size and complexity, it is time consuming, labor intensive, and prone to errors. Imagine trying to schedule a 50-person project with varying skills sets, time zones, and availability onto a single spreadsheet.<\/p>\n<p>Specialized <a href=\"https:\/\/resourceguruapp.com\/\">resource scheduling software<\/a> will give you the ability to filter your schedule by skills, letting you see who has the skills required and is available for the work. Specifically, resource management software makes business processes easier with many benefits:<\/p>\n<ul>\n<li>Capacity planning: Whether you are a small, mid-sized, or enterprise organization, you need a <a href=\"https:\/\/resourceguruapp.com\/features\/capacity-planning-software\">360-degree view of resource availability<\/a> to make important business decisions like signing future projects. The more green bars you see, the more availability there is and the easier it becomes to plan. Plus, a tool like Resource Guru has a unique waitlist feature that highlights under-capacity before it turns into a crisis.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2514\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization.jpg\" alt=\"Resource allocation to maximize utilization\" width=\"1951\" height=\"1217\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization.jpg 1951w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization-943x588.jpg.webp 943w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization-1042x650.jpg.webp 1042w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization-1536x958.jpg 1536w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2021\/10\/maximize-utilization-943x588@2x.jpg.webp 1886w\" sizes=\"auto, (max-width: 1951px) 100vw, 1951px\" \/><\/li>\n<li>Improved project management: You need a single source of truth to ensure projects move seamlessly between different employees and departments. The right <a href=\"https:\/\/resourceguruapp.com\/features\/project-scheduling-software\">resource management tool<\/a> keeps project and client details in one place so that anyone involved has visibility into progress.<\/li>\n<li>Account for unforeseen pivots: Your resources are people with commitments outside of work. You need to ensure that when unforeseen circumstances pop up, they don\u2019t affect schedules and cause delays. With a tool, you can drag and drop bookings as needed when someone is sick, or an important meeting is moved.<\/li>\n<li>Save time and costs: When you add up the potential time saved using a dedicated tool over a spreadsheet, you\u2019ll quickly see large savings in both time and cost. As an example, if resource management software helps a team of 25 people charged out at an average hourly rate of $112 to save just 15 minutes each per day, the company will end up saving 125 hours, or $14,000, per month.<\/li>\n<li>Leave management: Accounting for vacation days can be a tedious task. Be it parental leave or vacation; a tool can make leave management a breeze by planning workloads in the context of your team\u2019s absence.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Empower-employees-with-resource-management-instead-of-stretching-them-thin\"><\/span>Empower employees with resource management instead of stretching them thin<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As organizations continue to manage the effects of the pandemic, <a href=\"https:\/\/cruciallearning.com\/press\/overwhelmed-and-overworked-8-out-of-10-employees-feel-theyve-been-asked-to-do-more-with-less-and-theyre-struggling-to-keep-up\/\">eight out of ten employees<\/a> feel they\u2019ve been asked to do more and are struggling to keep up with their workflow. Done right, resource management can help counter this trend by empowering you to maintain a work-life balance for employees and drive growth for your business.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Resource management sounds like an administrative task, but it\u2019s inherently human. Resource management is about using your most important resource\u2014people\u2014in an empowering and efficient way. Effective resource management is key to ensuring a happier, more fulfilling&hellip;<\/p>\n","protected":false},"author":5,"featured_media":2711,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[58],"tags":[],"class_list":["post-1658","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-resource-management"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The ultimate guide to resource management<\/title>\n<meta name=\"description\" content=\"Efficient resource management doesn&#039;t just lead to more successful projects. 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