{"id":10141,"date":"2026-10-05T14:06:14","date_gmt":"2026-10-05T14:06:14","guid":{"rendered":"https:\/\/resourceguruapp.com\/blog\/?p=10141"},"modified":"2026-10-05T14:06:14","modified_gmt":"2026-10-05T14:06:14","slug":"calendar-sync-improvements","status":"publish","type":"post","link":"https:\/\/resourceguruapp.com\/blog\/product-updates\/calendar-sync-improvements","title":{"rendered":"Improvements to Outlook &#038; Google Calendar sync"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you\u2019ve been using Resource Guru for a while, you might already have experience with our <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/google-calendar-sync\"><span style=\"font-weight: 400;\">Google Calendar<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/outlook-calendar-sync\"><span style=\"font-weight: 400;\">Outlook Calendar<\/span><\/a> <a href=\"https:\/\/resourceguruapp.com\/integrations\"><span style=\"font-weight: 400;\">integrations<\/span><\/a><span style=\"font-weight: 400;\">. They let you sync both ways between Resource Guru and external calendars, but we\u2019ve recently the experience even smoother.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Get started with calendar sync\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before we dive into what\u2019s new, a quick note on how to get set up. Just go to <\/span><b>Settings<\/b><span style=\"font-weight: 400;\"> \u2192 <\/span><b>Calendar Sync<\/b><span style=\"font-weight: 400;\"> in your Resource Guru account to start.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-10150\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-852x671.png\" alt=\"Options to sync Google or Outlook calendar with Resource Guru.\" width=\"852\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-852x671.png.webp 852w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-903x711.png.webp 903w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-310x244.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-800x630.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1.png 1100w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-11.50.12@2x-1-310x244@2x.png.webp 620w\" sizes=\"auto, (max-width: 852px) 100vw, 852px\" \/><\/p>\n<div class=\"callout callout--reading\">\n<p>Not using Resource Guru yet? <span style=\"text-decoration: underline;\"><a href=\"https:\/\/app.resourceguruapp.com\/signup\" target=\"_blank\" rel=\"noopener\">Try it for free<\/a><\/span> to explore all our features, including calendar sync.<\/p>\n<\/div>\n<p><span style=\"font-weight: 400;\">Once you&#8217;re in the calendar sync settings, just follow the steps on screen to sign in and approve the connection.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With that, you&#8217;re connected. It\u2019s genuinely that simple.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For more details, visit our Help Center:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/1958466\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Set up Google Calendar sync \u2192<\/span><\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/help.resourceguruapp.com\/en\/articles\/1958594\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Set up Outlook Calendar sync \u2192<\/span><\/span><\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Next, let\u2019s see how you can get granular with how the connection handles external events and Resource Guru bookings.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Choose where your bookings sync <\/span><i><span style=\"font-weight: 400;\">from <\/span><\/i><span style=\"font-weight: 400;\">(External calendar \u2192 Resource Guru)<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can then choose which <\/span><span style=\"font-weight: 400;\">calendar(s) in your Google or Outlook account you want to sync <strong>from<\/strong> to pull events into<\/span><span style=\"font-weight: 400;\">\u00a0Resource Guru.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10153\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/Group-9420.png\" alt=\"Screen for selecting which calendars to link with Resource Guru.\" width=\"880\" height=\"549\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/Group-9420.png 880w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/Group-9420-310x193.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/Group-9420-800x499.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/Group-9420-310x193@2x.png.webp 620w\" sizes=\"auto, (max-width: 880px) 100vw, 880px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Just want to sync your personal events? Just choose that calendar. Want to sync your whole team\u2019s? Go right ahead.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This choice gives you focus where you need it and complete visibility when you want it.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Choose where your bookings sync <\/span><i><span style=\"font-weight: 400;\">to <\/span><\/i><span style=\"font-weight: 400;\">(Resource Guru \u2192 external calendar)<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You also get the choice between syncing events to your <\/span><b>main<\/b><span style=\"font-weight: 400;\"> calendar or to a <\/span><b>specified<\/b><span style=\"font-weight: 400;\">, separate calendar. You get the same choice whether you\u2019re using Google Calendar or Outlook Calendar.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-10151\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-639x671.png\" alt=\"Option to choose whether to show Resource Guru bookings on your main calendar or a separate one in Google Calendar or Outlook Calendar.\" width=\"639\" height=\"671\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-639x671.png.webp 639w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-677x711.png.webp 677w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-310x326.png.webp 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-800x840.png 800w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1.png 954w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/CleanShot-2026-09-24-at-13.48.29@2x-1-310x326@2x.png.webp 620w\" sizes=\"auto, (max-width: 639px) 100vw, 639px\" \/><\/p>\n<h3><span style=\"font-weight: 400;\">Benefits of syncing to your main calendar<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you choose the main calendar, your Resource Guru bookings will show up alongside all your Google Calendar events. Here\u2019s how that helps:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Integrated availability<\/b><span style=\"font-weight: 400;\">: Resource Guru events are visible to scheduling tools like \u201cFind a Time\u201d in Google. This helps cut out calendar conflicts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A unified view<\/b><span style=\"font-weight: 400;\">: See all your commitments in one place<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Additional integration opportunities<\/b><span style=\"font-weight: 400;\">: Some external tools can only be integrated with the main\/primary calendar offered by Outlook and Google.\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Benefits of syncing to a separate calendar<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you choose a separate calendar, you can toggle it on and off to just see Resource Guru events. Here\u2019s how <\/span><i><span style=\"font-weight: 400;\">that<\/span><\/i><span style=\"font-weight: 400;\"> helps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A clear calendar<\/b><span style=\"font-weight: 400;\">: Reduce clutter by only seeing events sent from Resource Guru<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Streamlined management<\/b><span style=\"font-weight: 400;\">: Focus on only one calendar at a time to make focused adjustments<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Isolated edits<\/b><span style=\"font-weight: 400;\">: Since this view only shows Resource Guru events\u2014and edits within Google Calendar &amp; Outlook Calendar don\u2019t update Resource Guru bookings\u2014you can make concentrated edits on your <\/span><i><span style=\"font-weight: 400;\">main<\/span><\/i><span style=\"font-weight: 400;\"> calendar, without accidentally touching Resource Guru events<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Whichever benefits are more important to you, you\u2019ve got options<\/span><\/p>\n<div class=\"callout callout--definition\">\n<h4><b>Note<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">If you\u2019ve not already selected either the main calendar connection, or a dedicated calendar connection, but have already set up a calendar sync, you\u2019ll have to disconnect and reconnect your external calendar(s) to make that choice. It\u2019s an infrastructure thing.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you disconnect your external calendar from Resource Guru, historical and future events will be removed, but will auto-sync once the connection is re-established.<\/span><\/p>\n<\/div>\n<h2><span style=\"font-weight: 400;\">Connect other essential tools<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As well as syncing calendars, you can also connect to task management tools like Jira and Asana via native integrations, or just about any other part of your stack via our integrations and API. <\/span><a href=\"https:\/\/resourceguruapp.com\/integrations\"><span style=\"font-weight: 400;\">Explore the integrations catalog<\/span><\/a><span style=\"font-weight: 400;\"> to see how you can smooth out your workflows.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of our integrations, including calendar sync, are available to test out as part of a free trail of Resource Guru. Claim yours here:\u00a0<\/span><\/p>\n<div class=\"freetrial freetrial--text-light freetrial--default\"><div class=\"freetrial__image\"><img loading=\"lazy\" decoding=\"async\" width=\"310\" height=\"218\" src=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png\" class=\"attachment-freetrial size-freetrial wp-post-image\" alt=\"Screenshot of Resource Guru&#039;s resource scheduling platform.\" srcset=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial-310x218.png 310w, https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2024\/02\/free-trial.png 708w\" sizes=\"auto, (max-width: 310px) 100vw, 310px\" \/><\/div><div class=\"freetrial__text\"><h4>The #1 scheduling tool trusted by thousands of project teams<\/h4>\n<p>Join thousands of project managers who have made scheduling a breeze.<\/p>\n<p><a class=\"button\" href=\"https:\/\/app.resourceguruapp.com\" target=\"_blank\" rel=\"noopener\">Free Trial<\/a> <a class=\"button button--outline\" href=\"https:\/\/resourceguruapp.com\/contact-sales\" target=\"_blank\" rel=\"noopener\">Talk to Sales<\/a><\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Get more control over how external calendar events sync with Resource Guru, and where they display.<\/p>\n","protected":false},"author":36,"featured_media":10144,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","mc4wp_mailchimp_campaign":[],"footnotes":""},"categories":[30],"tags":[61,62],"class_list":["post-10141","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-updates","tag-product-updates-feed","tag-heartbeats"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Improvements to Outlook &amp; Google Calendar sync | Resource Guru<\/title>\n<meta name=\"description\" content=\"Choose which calendars to sync to and from Resource Guru using more specific controls that give you extra scheduling clarity.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/calendar-sync-improvements\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Improvements to Outlook &amp; Google Calendar sync | Resource Guru\" \/>\n<meta property=\"og:description\" content=\"Choose which calendars to sync to and from Resource Guru using more specific controls that give you extra scheduling clarity.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/resourceguruapp.com\/blog\/product-updates\/calendar-sync-improvements\" \/>\n<meta property=\"og:site_name\" content=\"Work Life Balance Blog | Resource Guru\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ResourceGuru\" \/>\n<meta property=\"article:published_time\" content=\"2026-10-05T14:06:14+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/resourceguruapp.com\/blog\/wp-content\/uploads\/2026\/09\/calendar-connection-2084x1422-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"2084\" \/>\n\t<meta property=\"og:image:height\" content=\"1422\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Maria Keenan\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@resourceguruapp\" \/>\n<meta name=\"twitter:site\" content=\"@resourceguruapp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maria Keenan\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/product-updates\\\/calendar-sync-improvements#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/product-updates\\\/calendar-sync-improvements\"},\"author\":{\"name\":\"Maria Keenan\",\"@id\":\"https:\\\/\\\/resourceguruapp.com\\\/blog\\\/#\\\/schema\\\/person\\\/2097afc17116a91459d79aaf944fa3a6\"},\"headline\":\"Improvements to Outlook &#038; 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